Executive Coordinator, Public Affairs and Marketing

2 weeks ago

Ottawa, Canada National Gallery of Canada Full time

Job Summary
Reporting to the Vice-President, Public Affairs and Marketing, the Executive Coordinator (EC) oversees the operational and financial functions of the department. As a central point of contact, the incumbent supports, and at times leads, the coordination of departmental priorities associated with activities related internal and external communications, marketing and sponsorship, web, publications, public affairs and partnerships. The incumbent manages the department’s budget, contracts and memorandum of understanding (MOU) and provides administration support to the VP which includes scheduling meetings, travel arrangements, routing inquiries, and drafting correspondence.
**Requirements**:

- Minimum of 3 to 5 years’ experience providing financial, administrative and communications support at the executive level.
- Knowledge of office management procedures, policies and practices.
- Analytical skills to review budgets and interpret variance reports.
- Acute organizational skills to track activities and projects to meet budget and timelines.
- The ability to research suitable suppliers for goods and services.
- High level of professional demeanor and tact in representing the NGC.
- Knowledge of the mandate/priorities and general functioning of the Gallery.
- Knowledge of government structure related to Museum’s activities.
- Knowledge of the Conflict of Interest Act, including ethics compliance requirements.
- Knowledge of computer software systems (MS Windows, Outlook, Excel, scanner, printers, label printer, photocopier, etc.)
- Excellent proofreading skills.

**Demonstrates the following behaviours**:

- Initiative: anticipates future issues, problems or opportunities, proposes and/or undertakes actions that will prevent potential problems
- Attention to detail: ensures data and scheduling quality by checking own work for mistakes and inconsistencies.
- Team orientation: considers the goals of the team, assumes personal responsibility by ensuring that own work is carried out effectively in relation to the common goal; supports team decisions.
- Decision making: use of good judgement skills to choose an appropriate solution to typical problems.
- Relationship building: identifies contacts and maintains these relationships on behalf of the department on an ongoing basis.
- Self-confidence: demonstrates self assurance, ability to draw upon one’s knowledge, skills and abilities in a manner that corresponds to the need of the situation; accepts constructive feedback, learns from mistakes and successes.
- Equity and inclusion: Committed to personally learning about racism, reconciliation, accessibility, equity and inclusion, and fostering a safe, positive environment where these conversations are encouraged throughout the NGC.

Condition of Employment
- Must meet the bilingual requirement to be invited to the interview process.
- Reliability Status - this factor is not used at the pre-selection stage.

Additional Information
- The Gallery is committed to developing inclusive, barrier-free selection processes and work environment. Alternative selection tool methods and/or reasonable accommodation are available upon request.

  • Senior Consultant, Public Affairs

    3 weeks ago

    Ottawa, Canada NATIONAL Public Relations Full time

    Overview Work location: Ottawa, Ontario About us At National, we are Canada’s leading public relations Firm, bringing together a coast-to-coast network of public affairs experts. In Ottawa, our Public Affairs team partners with clients across a wide range of sectors to design, activate, and manage communications strategies that resonate with audiences and...

  • Manager, Public Affairs

    1 week ago

    Ottawa, Canada The Professional Institute of the Public Service of Canada Full time

    '**Division**: Office of the President **City**:Ottawa, ON **Type of position**:Hybrid with office **Job Term**: Permanent Full-time (35 hours per week) **Union/Non**: Excluded **Competition**: 23-100 The Professional Institute of the Public Service of Canada, a national union representing some 70,000 professionals and scientists throughout Canada....

  • Senior Consultant, Public Affairs

    2 weeks ago

    Ottawa, Ontario, Canada National Public Relations Full time

    NATIONAL Public Relationsabout 14 hours agoOttawa, OntarioSenior Levelfull_timeAbout the roleWork location Ottawa, OntarioAbout Us At NATIONAL, we are proud to be Canada's leading public relations Firm, bringing together a coast-to-coast network of public affairs experts. In Ottawa, our Public Affairs team partners with clients across a wide range of sectors...

  • Senior Consultant, Public Affairs

    1 week ago

    Ottawa, Ontario, Canada NATIONAL Public Relations Full time

    Work locationOttawa, OntarioAbout UsAt NATIONAL, we are proud to be Canada's leading public relations Firm, bringing together a coast-to-coast network of public affairs experts. In Ottawa, our Public Affairs team partners with clients across a wide range of sectors to design, activate, and manage communications strategies that resonate with audiences and...

  • Senior Consultant, Public Affairs

    4 weeks ago

    Ottawa, Canada NATIONAL Public Relations Full time

    OverviewWork location: Ottawa, OntarioAbout usAt National, we are Canada’s leading public relations Firm, bringing together a coast-to-coast network of public affairs experts. In Ottawa, our Public Affairs team partners with clients across a wide range of sectors to design, activate, and manage communications strategies that resonate with audiences and...

  • Senior Consultant, Public Affairs

    4 weeks ago

    Ottawa, Canada NATIONAL Public Relations Full time

    OverviewWork location: Ottawa, OntarioAbout usAt National, we are Canada’s leading public relations Firm, bringing together a coast-to-coast network of public affairs experts. In Ottawa, our Public Affairs team partners with clients across a wide range of sectors to design, activate, and manage communications strategies that resonate with audiences and...

  • Senior Consultant, Public Affairs

    9 hours ago

    Ottawa, Canada NATIONAL Public Relations Full time

    Work locationOttawa, OntarioAbout usAt National, we are proud to be Canada’s leading public relations Firm, bringing together a coast-to-coast network of public affairs experts. In Ottawa, our Public Affairs team partners with clients across a wide range of sectors to design, activate, and manage communications strategies that resonate with audiences and...

  • Senior Consultant, Public Affairs

    2 days ago

    Ottawa, Canada NATIONAL Public Relations Inc. Full time

    About us At National, we are proud to be Canada’s leading public relations Firm, bringing together a coast-to-coast network of public affairs experts. In Ottawa, our Public Affairs team partners with clients across a wide range of sectors to design, activate, and manage communications strategies that resonate with audiences and deliver measurable impact....

  • Senior Consultant, Public Affairs

    2 days ago

    Ottawa, Canada NATIONAL Public Relations Inc. Full time

    About us At National, we are proud to be Canada’s leading public relations Firm, bringing together a coast-to-coast network of public affairs experts. In Ottawa, our Public Affairs team partners with clients across a wide range of sectors to design, activate, and manage communications strategies that resonate with audiences and deliver measurable impact....

  • Director, public affairs, corporate communications and member services

    3 weeks ago

    Ottawa, Canada Professional Institute of the Public Service of Canada Full time

    Reason for posting: Vacancy Division: Public Affairs, Corporate Communications and Member Services Type of position: Hybrid with office Job Term: Permanent, full-time (35 hours per week) Eligibility: Applicants must be Canadian citizens or residents legally eligible to work in Canada for the full duration of the assignment. Union/Non: Excluded Closing date:...