Administrator, Human Resources

LPL strengthens people and neighbourhoods by creating connections that enrich lives, inspire discovery, foster creativity, and expand possibilities.

**Join us as our new**:
**Administrator, Human Resources**
- **This is a Temporary Full-Time up to 15 months opportunity.**_

**PURPOSE OF THE ROLE**

Reporting to the Director, Human Resources, the Administrator, Human Resources provides consultation and support on a variety of human resource matters to Directors/Managers, Supervisors and employees to ensure sound and consistent human resource practices and compliance with legislation, London Public Library policies and contractual agreements; including administering the recruitment and staffing process as well as the employee benefits, disability and leave of absence process.

The Administrator, Human Resources models behaviours and actions consistent with London Public Library’s Mission, Vision, Values and Service Excellence Model. Ensures confidentiality and safeguarding of information in all human resources practices.

**KEY ACCOUNTABILITIES**:
**Employee Relations / Customer Service - 5 %**
- Receives and responds to inquiries and provides advice to employees with respect to benefits, employment policies, Collective Agreement and information about job vacancies. Refers out-of-scope questions and issues to the Director, Human Resources.
- Maintains detailed knowledge of Collective Agreement in order to ensure compliance with agreement, knowledgeable consultation to Supervisors / Managers / Directors, and clarity for employees when necessary.
- Ensures confidentiality of all employee issues relating to all human resources matters.
- Assists the Director, Human Resources with the revision, documentation and communication of Human Resources procedures.
- Participates in Joint Health and Safety Committee and other joint union-management committees as assigned by CEO.
- Administers the staff retirement and long-term service staff recognition program.

**Employee Recruitment and Staffing 50%**
- Implements and coordinates the recruitment and selection process for the Library system wide. Develops staffing plans in collaboration with Managers / Directors to ensure timely placements and efficiencies in various departments and the fulfillment of anticipated needs.
- Utilizes various channels for recruitment within budgetary limitations.
- Undertakes a range of recruitment and staffing activities:

- Leads the process to prepare structured interview questions in collaboration with the Managers/Director.
- Participates in interviews with department Managers/Directors. Provides recommendations for hire.
- Collaborates with the Supervisors conducting Page interviews to ensure that Library human resources policies and procedures are followed.
- Co-ordinates schedules and meeting place for interviews.
- Performs reference checks and communicates findings.
- Performs background checks and/or ensures completion of Police checks and follows up as required.
- Upon approval for hire by the hiring manager, prepares offer letters and extends verbal and written offer of employment to employees.
- Enters all new hire/transfer/promotion/termination information into the Human Resources Management System.
- Conducts the HR portion of employee orientation that relates to benefits, pension etc. and ensures policy review is completed in a timely manner.
- Works collaboratively with the Administrator, Training & Development, and hiring Director/Manager/Coordinator to arrange orientation to the Library.
- Handles the posting and filling process for job vacancies in accordance with Library employment policies and procedures and the Collective Agreement.
- Handles processes relating to hiring, transferring, retirement and termination of employees. Tracks probation and trial periods as outlined in the Collective Agreement.
- Prepares letters, issues cheque requisitions as applicable for Retirees and resigning employees.
- Keeps Library organizational chart current and post to the intranet when changes are made.

**Benefits, Insurance, and Pension Administration - 15%**
- Conducts the new permanent hire employee orientation as it relates to benefits, insurance, pension etc. Distributes all benefit enrollment materials.
- Directly inputs benefit enrollments/changes/terminations into the insurer’s database, as well as HRMS, and completes any documentation required by the insurer.
- Ensures documentation of all employee benefits information, employee enrolment and termination.
- Provides necessary group benefit reports for allocation/billing charges to Financial Services. Inquires with insurer regarding any discrepancies as applicable.
- Responds to benefits inquiries from employees on plan coverage, benefits enrollments, status changes and other general inquiries. Assists employees regarding benefits claim issues.
- Administers the education allowance tuition reimbursement program.

**Leave of Absence, Disability, Health & Safety and WSIB