Project Coordinator

**Article Flag: Mandatory Vaccination Please Note**:
As per the current Public Health Orders (Long Term Care/Seniors Assisted Living Provincial Health Order and the Health Sector Order), as of October 26, 2021, all employees working for Providence Health Care must be fully vaccinated against COVID-19. Proof of vaccination status will be required.

**Summary**:
Within the context of a client and family centered model of care and, in accordance with the Mission, Vision and Values, and strategic directions of Providence Health Care, the person promotes a safe, respectful, and civil working environment for patients, residents, families, visitors and staff.

Reporting to the designated Manager or Leader, the Project Coordinator 3 is a professional level position responsible for providing leadership and coordinating the project activities of small to medium scale projects to ensure project deliverables are completed on time. Works collaboratively with interested parties/groups at all levels and coordinates others to achieve goals and deliverables through facilitation, effective communication and addressing potential barriers to success. Communicates with stakeholders, and all levels of staff and management on the scope and status of the project and acts as a resource. Liaises with consultants, other health care entities and other external agencies, as needed. Provides leadership and direction to project related staff. Develops sustainable education and operational plans and evaluates outcomes.

**Qualifications / Skills and Education**:
Education
Bachelor's Degree in a relevant discipline and three (3) to five (5) years' recent, related experience that includes managing small to medium scale projects, facilitating and managing consultation processes with a wide range of stakeholder groups, or an equivalent combination of education, training and experience. Project Management Professional (PMP) Certification is an asset.

Skills and Abilities

Knowledge of project management principles and methodologies and ability to coach staff on these skills.

Ability to utilize initiative, vision, independent thinking and creative problem-solving abilities to implement project plans and realize project completion.

Broad knowledge of health care systems.

Effective verbal and written communication skills.

Effective collaboration skills and the ability to establish and maintain positive working relationships with staff at all levels of the organization.

Ability to lead, direct, coach and mentor others.

Ability to work effectively under time pressure to meet deadlines, balance work priorities and resolve problems in a timely manner.

Ability to analyze and report statistical data.

**Duties and Responsibilities**:
Develops project plans, goals, objectives, timelines and deliverables with input from a variety of stakeholders and in consultation with the Manager/Leader or designate.

Executes project plan according to project methodologies, ensures successful and coordinated completion of project components and ensures readiness for project implementation.

Tracks project progress according to project plan, monitors and reports on the status of the project and major issues/obstacles encountered. In collaboration with the Leader or designate, makes recommendations regarding project scope changes, rationale for change, seeks consensus and proceeds as needed. Acts as a resource to project team and staff, provides support and maintains project timelines.

Contributes to the implementation of effective processes to ensure project success and to assess project risks, identify risk mitigation strategies and monitor risk throughout the life cycle of the project.

Works in collaboration with the Leader or designate to communicate with stakeholders, project sponsors and the organization on the scope and status of the project, benefits to patients and staff, obligations and responsibilities and changes in processes. Ensures questions and concerns are addressed.

Meets with stakeholders, explains parameters of project and seeks input from the interdisciplinary team. Works collaboratively with team members to establish roles and responsibilities, identify skills required and supports needed by the team.

Works in collaboration with Leader(s), team members and other stakeholders to develop a process of evaluation for project outcomes, data collection and analysis.

Trains, coaches, monitors and role models actions whenever possible which demonstrate the project framework and methodologies.

May provide leadership and direction to project related support staff including participating in hiring and selection, evaluating performance and providing feedback on training and performance improvement requirements.

Participates on a variety of committees and establishes positive working relationships in order to ensure successful outcomes and cooperation from others on the project.

Integrates the mandate of the project plan with existing services a