Business Operations Coordinator

Business Operations Coordinator (24015124)

Description
**CULTIVATE A BETTER WORLD**

Food served fast does not have to be a typical fast-food experience. Chipotle has always done things differently, both in and out of our restaurants. We are changing the face of fast food, starting conversations, and directly supporting efforts to shift the future of farming and food. We hope you will join us as we continue to learn, evolve, and shape what comes next on our mission to make better food accessible to everyone.

**THE OPPORTUNITY**

The Coordinator, Business Operations will provide a broad range of superior administrative support with an emphasis managing the Executive and other senior leadership. In addition to providing executive administrative support to the Leadership team, this role will provide cross-functional operational and administrative support to the Supply Chain, People Experience, Marketing, Facilities, and Operations teams.

**WHAT YOU'LL DO**

Support the Executive and other senior department leaders with the ability to organize and communicate complex and competing priorities

Assist with project management by creating assignments, tracking progress, and resolving issues

Support and maintain operational processes and workflows to ensure that resources are used efficiently

Identify and address operational problems and inefficiencies, report these to the management team and suggest solutions

Coordinate with vendors and suppliers to get quotes, and maintain good relationships with external stakeholders

Create and maintain records for all operational activities and ensure that all documents are filed properly

Provide staff with the necessary support and resources to effectively do their jobs to the best of their abilities

Designs and maintains efficient documentation and distribution systems for a variety of records and files including confidential information, such as human resources and financial information relating to the management of the Company using methods that can be easily accessible to assigned staff

Coordinate arrangements for staff meetings, conferences, and handle special arrangements for large meetings.

Draft and/or proofread documents and presentations as needed utilizing a strong command of proper business writing and grammar.

Assemble and distribute meeting agendas and pre-reads, and meeting materials

Take notes and distribute minutes for attendees of meetings.

Provide information and assistance to business associates in a professional and courteous manner, and communicate for Officers when appropriate

Provide support and oversee junior operational functions such coordinating and tracking training, including working closely with vendors

Maintain appearance and organization functionality of common spaces

Handle office mail sorting and courier services

Maintain office supplies, inventory and ordering

Arrange and assist with the onboarding of new hires

Manage proper maintenance of office equipment, oversee vendor management of equipment, and ensure accurate billing and contractual responsibilities.

Collaborate and provide support for Canada RSC team events to ensure team collaboration and team building

Follow-up with vendors and internal employees to resolve invoice and payment issues

Determine the validity of invoices, proper account codes, and proper authorization

Work with employees across various departments to resolve invoice and payment questions

Strategically schedule and coordinate activities such as Preventative Maintenance, Warranty service, and other essential services based on meticulous prioritization of issue severity and business impact.

Initiate direct communication with restaurant managers when additional clarity is needed for Facilities, People Experience, and Supply Chain matters, as required

Maintain supplier and product databases and provide regular updates to RSC and Restaurants, as required

Provide support for internal and external audit requests

**WHAT YOU'LL BRING TO THE TABLE**

High school diploma

B.A. in related field or an equivalent in education and experience preferred

Strong knowledge of and the ability to use a PC as well as Microsoft Office Suite

Intermediate knowledge of Microsoft Excel

Excellent 10-key and typing skills with the ability to audit work for accuracy

Excellent analytical, quantitative, written, and verbal communication skills

Ability to be detail oriented

Two (2) years related work experience

Be able to mínimally travel

**WHO WE ARE**

Chipotle Mexican Grill, Inc. (NYSE: CMG) is cultivating a better world by serving responsibly sourced, classically cooked, real food with wholesome ingredients without artificial colors, flavors or preservatives. Chipotle has over 3,250 restaurants in the United States, Canada, the United Kingdom, France and Germany and is the only restaurant company of its size that owns and operates all its restaurants in North America and Europe. Chipotle is ranked on the Fortune