Clerk - Parks & Facilities

2 weeks ago

Victoria, Canada City of Victoria Full time

**Clerk - Parks & Facilities**:
**Competition Number**:25/06
**Posting Scope**:Internal / External
**Posted Date**:January 21, 2025
**Closing Date**:February 4, 2025, 4:30 PM PST

**Department**:Parks, Recreation & Facilities
**Posting Type**: Maternity/Parental Leave Replacement - up to 18 months

**Work schedule**:Monday to Friday ( 35 hour work week)

**Salary**:$35.82 per hour, Pay Grade 8
**Job Code**:4051
**Employee Group**:This is a CUPE Local 50 position
**Number of Vacancies**:1

**POSITION FUNCTION**
Perform clerical functions for the Parks and Facilities division.

**KEY DUTIES**

Respond to enquiries from the public, other departments and outside agencies by providing general information on Parks and Facilities programs and services; scheduling on-site appointments, directing enquiries to appropriate City Department or division.

Maintain a variety of manual and computerized spreadsheets, records and related files. Assist with data entry, enter and close Calls-for-Service and perform payroll time entry. Type a variety of letters, reports, minutes and agendas, memos, forms, invoices, requisitions, inventory sheets and reports from typed or handwritten copy; coordinate training schedules for sessions; complete expense claim forms.

Operate a variety of office equipment; sort and distribute mail and deliveries; order and maintain office supplies and other general equipment as required.

Perform related duties where qualified.

**INDEPENDENCE**
Work is reviewed through discussions with the Supervisor.
Issues such as deviations from established procedures are referred to Supervisor.

**WORKING CONDITIONS**
**Physical Effort**:
Sit or stand with arms unsupported while keyboarding. (frequent)
**Mental Effort**:
Normal.
**Visual/Auditory Effort**:
Focus on a variety of source data and computer screens for short periods. (often)
**Work Environment**:
Office.

**KEY SKILLS AND ABILITIES**
Organize and prioritize work.
Maintain accurate records.
Deal with the public & outside agencies in a courteous and tactful manner.
Establish and maintain effective working relationships.
Type 60 wpm working level operation of current City of Victoria word processing, spreadsheet and database programs.
Communicate effectively.

**QUALIFICATIONS**
**Formal Education, Training and Occupational Certification**:
High school graduation.
**Experience**:
2 years of related experience.
or an equivalent combination of education and experience.

**OTHER**:
May be requested to substitute in a more senior position.

Education : Secondary (high) school graduation certificate
Experience : 2 years to less than 3 years

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