Payroll Administrator

2 weeks ago

Victoria, Canada The Corporation of The City of Victoria Full time

**Job Description**:
**Payroll Administrator**

**Competition Number**:25/87

**Posting Scope**:Internal / External

**Posted Date**:May 06, 2025

**Closing Date**:May 16, 2025, 4:30 PM PST

**Department**:Finance

**Posting Type**: Continuous (Regular Full-Time)

**Work schedule**:Monday to Friday (35 hour work week)

**Salary**: $41.51 per hour, Pay Grade 11

**Job Code**:4117

**Employee Group**:This is a CUPE Local 50 position

**Number of Vacancies**:1

**WORK FROM HOME**

**FLEX**

**POSITION FUNCTION**

Prepare payrolls for salaried and hourly paid employees.

**KEY DUTIES**

Maintain payroll master records including employee name, pay rate, benefits and deductions; calculate adjustments such as senior pay and manual cheques; batch, verify and post as required; balance payroll totals to controls; record cheques and direct deposits in cheque register.

Reconcile and remit payroll deductions such as income tax, CPP, EI, superannuation, medical, dental, extended health, group life, charitable donations and savings bonds; assist in the preparation of T4 slips, pension reports and other payroll year-end requirements; maintain and reconcile WCB claims; calculate and remit WCB premiums.

Respond to payroll and benefit enquiries from staff, unions, departments and outside agencies; prepare forms and reports such as records of employment and WCB earnings information; prepare financial analyses and reconciliations as required.

Perform related duties where qualified.

**INDEPENDENCE**

Work is performed according to established schedules, policies and procedures or is assigned by supervisor.

Work is reviewed through discussion with supervisor.

Deviations from established policies and procedures are referred to supervisor with recommendations.

**WORKING CONDITIONS**

**Physical Effort**:
Touch keying with a calculator. (often)

Sit with arms unsupported while keyboarding. (occasional)

**Mental Effort**:
Meet multiple payroll and outside agency deadlines. (frequent)

Short periods of intense concentration while processing payroll. (frequent)

Short periods of intense concentration while performing reconciliations and analyses. (often)

**Visual/Auditory Effort**:
Focus on a variety of source data and computer for short periods. (often)

**Work Environment**:
Office.

**KEY SKILLS AND ABILITIES**

Strong understanding of Payroll legislation

Organize work.

Ability to meet strict payroll processing deadlines.

Working level operation of current City of Victoria spreadsheet programs.

Use calculators with speed and accuracy.

Maintain accurate records.

Maintain effective working relationships.

Communicate effectively verbally and in writing.

**QUALIFICATIONS**

**Formal Education, Training and Occupational Certification**:
High school graduation.

Second level CGA/CMA program. (2 years)

PCP (Payroll Compliance Practitioner)

**Experience**:
2 years of related experience.

or an equivalent combination of education and experience.

**OTHER**:
Maybe requested to substitute in a more senior position.

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