Current jobs related to Division Coordinator, Office of The Cao, Mayor and - Simcoe - Norfolk County
-
Mayor and Cao Summer Student
1 week ago
Simcoe, Canada Norfolk County Full time**Position Description**: - Provide a high level of administrative assistance to the CAO, Mayor and Councilors in a complex political environment, by coordinating schedules, booking appointments, obtaining information and preparing research. Collaborate and interface with the Chief Administrative Officer/Staff to represent the County. - Provide exceptional...
-
Human Resources Student
3 days ago
Simcoe, Canada Norfolk County Full time**Position Description**: To assist members of the Human Resources team in various functional areas such as: - Prepare documentation for Corporate training sessions. - Assist in minute taking for HR related meetings - Data entry of statistical information, training records and employee files. - Organize Request to Attend documents. - Create and Distribute...
-
Tobacco Enforcement Officer
6 days ago
Simcoe, Canada Norfolk County Full time**Basic Function**: Under the direction of the Environmental Health Team Manager, enforce The Smoke Free Ontario Act (SFO) and Regulation 613/94 there under or any amended tobacco provincial legislation. Tobacco enforcement includes education and compliance strategies, enforcement protocols, legal/prosecution activities, record keeping/reporting, and any...
-
Public Education Coordinator
1 day ago
Simcoe, Canada The Alzheimer Society of BHNHH Full timeThe Alzheimer Society of Brant, Haldimand Norfolk, Hamilton Halton (ASBHNHH) is looking for a **full-time, 14-month contract** Public Education Coordinator for **Brant County and Haldimand Norfolk**. Under the direction of the Team Lead, Education and Social Programs, this position facilitates the promotion of awareness, development and delivery of risk...
-
Simcoe, Canada The Alzheimer Society of BHNHH Full timeThe Alzheimer Society is an equal opportunity employer, and we are dedicated to building a workforce that reflects the diversity of our communities in which we live and serve. We respect, honour, and celebrate the diversity in our community that includes, but is not limited to, race, ethnicity, national origin, gender identity, gender expression, sexual...
-
Economic Development Coordinator
1 week ago
Simcoe, Canada Norfolk County Full timeBasic Function: To provide assistance and support to the Strategic Innovation and Economic Development team in all aspects of economic development activities including administrative duties, data management, engagement of industry-related stakeholders and community groups on various initiatives, learning opportunities and partnerships. Position...
-
Human Resources Summer Student
2 weeks ago
Simcoe, Canada Norfolk County Full timePosition Description:To assist members of the Human Resources team in various functional areas such as:Prepare documentation for Corporate training sessions.Assist in minute taking for HR related meetings.Data entry of statistical information, training records and employee files.Organize Request to Attend documents.Create and Distribute First Aid/CPR...
-
Fruit Crop Specialist
6 days ago
Simcoe, Canada Ministry of Agriculture, Food and Agribusiness Full time**Fruit Crop Specialist**: - **Job ID**: - 235313 - **Posting status**: - Open - **Organization**: - Ministry of Agriculture, Food and Agribusiness - **Division**: - Agriculture Development Branch - **City**: - Simcoe - **Position(s) language**: - English - **Job term**: - 1 Temporary 13 months with possible extension - **Job code**: - 12124 -...
-
Corporate Services Student
3 days ago
Simcoe, Canada Norfolk County Full time**Position Description**: This position will perform a variety of duties in the Corporate Services division with specific focus on activities within the Revenue Service (Taxation and Provincial Offences Administration) and Corporate Customer Service and Communications teams. Duties include but are not limited to: - Assist in office administration, research...
-
Supervisor, Financial Planning and Reporting
1 week ago
Simcoe, Canada Norfolk County Full time**Basic Function**: To undertake a wide variety of financial planning and reporting activities to manage the portfolio, including developing, overseeing, directing and coordinating the preparation and consolidation of Norfolk County’s operating and capital budgets. To ensure reporting requirements of Council, County Departments/Divisions and Federal and...
Division Coordinator, Office of The Cao, Mayor and
2 weeks ago
**Basic Function**:
- Provide a high level of administrative assistance to the CAO, Mayor and Councilors in a complex political environment, by coordinating schedules, booking appointments, obtaining information and preparing research. Collaborate and interface with the Chief Administrative Officer/Staff to represent the County.
- Provide exceptional customer service, respond to inquiries and liaise with local officials, local boards, government agencies, outside organizations, staff and public, and provide follow-up as needed.
- Foster productive public relations and engagement as a community interface, while providing exceptional customer service.
- Administer the functions of the Office of the Mayor and ensure that the Mayor is kept fully informed on all matters requiring attention.
**Position Description**:
- Provide administrative assistance and support to the Chief Administrative Officer, Mayor and Council.
- Act as a Primary Liaison between the Mayor, the Members of Council and the Chief Administrative Officer/Staff.
- Provide meticulous service to the Chief Administrative Officer and Mayor.
- On a daily basis, be pro-active to anticipate the day-to-day needs by providing all secretarial and administrative support services to the Chief Administrative Officer and Mayor.
- Prepare, compose and proofread correspondence, schedule appointments, organize and prepare for meetings ensuring County guidelines and procedures/policies are met.
- Manage communications received from the public. Researching, replying or forwarding to appropriate Councillor and/or staff for action.
- Prepares minutes/agendas/correspondence for various ad hoc Committees in which the Mayor is involved.
- Maintain contact and departmental information on the website.
- Liaise with neighbouring municipalities and higher levels of government through various and appropriate communication methods.
- Facilitate signing of corporate document requests for Mayor and Clerk.
- To provide research support for the Mayor and Members of Council.
- Researches and monitors pertinent local/community/regional and broader issues, attends relevant community meetings, informs and updates Mayor of issues.
- Maintains accurate Records Management System for the Chief Administrative Officer’s Office.
- To maintain appropriate records management system and to be responsible for the retention of all computerized and hard copy records ensuring compliance with County policies.
- Acts as back-up recording secretary to Senior Leadership Committee.
- Supply the Senior Leadership with an accurate record of the meetings.
- Attends meetings, takes notes, types minutes and agendas and circulates for the next meeting. Seeks input for next agenda.
- Maintains “follow-up” system for actions to be taken by Senior Leadership Team.
- Ensure smooth workflow in Chief Administrative Officer’s and/or Mayor’s absence.
- To ensure there is no interruption in service to Council/Chief Administrative Officer/General Managers/staff/public.
- Process mail, answer telephone requests, and deal with public inquiries, in the Mayor’s absence.
- Contributes to setting the departmental budget and monitoring during the year.
- Set the annual estimated budget with the Chief Administrative Officer.
- Codes and track all invoices during the year for the Finance department.
- Coordinates arrangements for seminars, workshops, professional development, speaking engagements and special events.
- Ensure supplies, refreshments or appropriate individuals are prepared for the event.
- Confirm invitations and speaking notes, for speaking engagements.
- Manage the False Alarm billing program for the OPP contract.
- Purchasing and distribution of necessary supplies and materials for administrative functions and special purchases
- Maintain and oversee stationery supplies, certificate frames, office equipment and supplies while keeping within the annual operating budget for division.
- Assist with the creation and promotion of accessible documents templates for use within the organization
- Assist with the creation and maintenance of social media content to support the Mayor.
- Maintain expense and mileage records for the Mayor and reconcile purchasing card.
- Facilitate all certificates issued by the Mayor.
- Other duties as assigned.
**Requirements**:
**Knowledge and Experience**:
- At least five (5) years previous administrative experience, in a political/municipal setting, which has dealt with senior management, politicians and the public or equivalent.
- Post-secondary education relative to the function such as Business Administration or Public Administration or equivalent.
- AMCTO designation preferred
- Recent and ongoing courses and/or training to upgrade skills with latest technology, i.e. computer training.
**Skills and Abilities**:
- Good understanding of the functions carried out by divisions/departments, as well as the inter-relationship of municipal structure and functions, and
