Adminstrative Assistant

Diversco is looking for an energetic Administrative Assistant to join our busy location in Cambridge, Ontario.

The Administrative Assistant is responsible for reception, invoicing, payables, purchasing and other general office duties.

This is a contract position for one-year.

**Responsibilities**:

- Manage front reception desk (greet visitors, sign visitors in and out, answer incoming calls and direct to the appropriate department)
- Ensure accuracy of orders prior to invoicing
- G/L Code and enter all non inventory invoices, freight invoices, brokerage invoices and all other payable invoices
- Update and file invoices
- Match cheques to appropriate invoices, file copies of cheques and mail out cheques once released
- Open incoming mail and distribute to the appropriate person and mail all outgoing mail on a daily basis
- Office correspondence, booking hotel rooms and general filing
- Purchase all non inventory products as needed (office supplies, coffee, printer supplies, postage, etc.)
- Post deposits in Modular (cheques and direct deposit)
- Online admin of phone system
- Other duties as assigned

**Requirements**:

- 2 years of Customer Service Experience
- Experience using a multi-system phone line/ reception is considered an asset
- Experience in an accounting capacity (invoicing, account payables) considered an asset
- Excellent verbal and written communication
- Comfortable with Microsoft Office (excel, outlook, powerpoint and word)
- Ability to work independently with mínimal supervision
- Modular system knowledge considered an asset
- Able to work in a fast-paced deadline driven environment
- We thank all applicants for their interest, however only those selected will be contacted for an interview._
- No agency calls please. _

**Job Type**: Fixed term contract
Contract length: 12 months

**Salary**: $19.00-$21.50 per hour

Schedule:

- 8 hour shift
- Monday to Friday

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)