Project Coordinator

Nomodic is an industry-leading provider of integrated building solutions, from design and permitting to fabrication and installation. We believe in ‘building without boundaries’, where any client vision is fulfilled through an innovative, flexible, and holistic approach to construction. We have become a Canadian leader in the delivery of accelerated modular projects.

Our core purpose is to leave things better in everything we do, from delivering time savings and certainty for our clients, to helping our employees grow and achieve their full potential.

**PURPOSE**

The Project Coordinator plays a key role within Nomodic’s Operations and Project Management teams, assisting in the coordination of project activities, schedule management, document control and progress communication to all team members. The Project Coordinator is fully accountable for the coordination of project schedules, development of the constructability plans and execution strategies of actively assigned projects. The position works closely with the construction and design teams, and reports directly to the Project Manager. Project Coordinator responsibilities include preparing RFI’s, assisting in the development of scopes of work and tendering, managing shop drawing submittals and vendor invoicing. The Project Coordinator supports and serves the projects to ensure projects meet quality standards and are completed on time and within budget.

The position works closely with a diverse team of internal stakeholders, design teams, subcontractors, and various municipalities, therefore strong communication and collaboration skills are essential.

The Project Coordinator role will have low to medium potential for travel and out of ‘standard operating hours’ work.

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DAILY RESPONSIBILITIES*

The Project Coordinator performs some or all of the following duties:

- **Safety**:

- Maintain and promote the corporate Health and Safety policies and procedures
- Participate in risk and incident reviews as applicable
- **Operations**:

- Procore Administration:

- Administer permissions, build standard project templates, create projects, prepare custom form requests, upload drawings and specifications
- Project communications:

- Maintain open communication with their Supervisors and Sub-contractors
- Review deliverables on a weekly basis with daily updates expected - as a minimum standard
- Forecasting:

- Review, forecast and update both costing and scheduling on a weekly basis while maintaining an understanding of the work and activities each day
- Quality Management:

- Assist with ensuring standards are met and documented according to project specifications, the Nomodic Quality Management System and client needs
- Purchasing Administration:

- Provide general purchasing and logístical support for the projects team
- Change Management:

- Provide general contract administration
- Support change management
- Complete change order administration and tracking
- Document Control:

- Project document control, RFI management, shop drawings management, filing documents on server and in Procore
- Project Finances:

- Assist with project forecasting, tracking, progress reporting, vendor management, AP, and reconciliations
- Reporting:

- Ensure that construction activities, reporting and scheduling requirements assigned by the Project Manager for their area are implemented and executed in such a manner that both Nomodic and client expectations are met
- Responsible for pre, progress, and post budget reporting. Manage reporting to client (i.e., safety, daily and weekly progress reports, turnover documentation)
- Project and special initiative support:

- May include presentations, bid proposals, supply chain activities, (RFQ & change orders), research and data collection, etc.
- Safety
- Maintain and promote the corporate Health and Safety policies and procedures
- Participate in risk and incident reviews as applicable
- Other duties as required

**QUALIFICATIONS**
- **Education**:

- Completion of post-secondary school is required (or equivalent work experience)
- Must be fluent in English (written and verbal)
- Must have minimum valid class 5 driver’s license
- **Skills and Experience**:

- 3+ years proven work experience as a Coordinator or similar role
- Ability to promote and exemplify Nomodic’s core values

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- Experience in Procore desirable

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- Experience in commercial and industrial construction
- Excellent planning, organizing and logistics skills
- Adaptability and the ability to react quickly in a fast-paced environment
- Capable user of computer tools and systems to support the role, including Microsoft Office products, and the willingness to introduce new IT tools to drive efficiencies and automation
- Accuracy and attention to detail, organizational, time management, technical writing, problem-solving, and decision-making skills
- High standards of ethical conduct; ensuring the preservation of confidential and/or sensitive infor