Academic Operations Specialist

Job title under review

The University of Ottawa—A crossroads of cultures and ideas

The University of Ottawa is home to a dynamic community of over 50,000 students, faculty and staff, who live, work and study in both French and English. Our campus is a crossroad of cultures and ideas, where bold minds come together to inspire game-changing ideas. We believe in the power of representation, and that increasing the diversity of our faculty and staff supports this objective. Our goal is to provide students with the best possible learning experience, in an environment that reflects the diversity of its people, their ideas, and their identities.

We are one of Canada’s top 10 research universities—our professors and researchers explore new approaches to today’s challenges. One of a handful of Canadian universities ranked among the top 200 in the world, we attract exceptional thinkers and welcome diverse perspectives from across the globe. Our employees come together around the shared purpose of constant improvement, personal development, service excellence, teamwork and a passion for learning with a desire to make uOttawa and the world a better place. Everyone's contributions are valued, we all play a part in making uOttawa a world-class institution. Most importantly, we make it possible for you to achieve your full potential. Because at uOttawa, you belong

About the Faculty of Medicine

Welcome to the University of Ottawa Faculty of Medicine, the first and largest bilingual medical faculty in Canada. Our learners have access to state-of-the art facilities and specialized institutions as they learn alongside world-class physicians and scientists. Consistently ranked among the top 10 medical schools in Canada, our faculty is among the top faculties of medicine in the world for research impact in biomedical and health sciences.

**Position purpose**:
Reporting to the Manager, Undergraduate Academic Services and Operations,The Academic Operations Specialist is responsible for the planning, coordination and delivery of the MD program courses and clinical placements in both francophone and anglophone streams. They have full responsibility of managing all organizational and logístical aspects such as scheduling; recruitment; students’ assessment; evaluation of teachers (physicians), and all administrative operations related to the courses and clinical placements. They ensure that all logístical, administrative and collaborative aspects of the courses and clinical placements are successfully rolled out while maintaining strong relationships with all stakeholders involved and providing a positive experience for the students and teachers (physicians).

**In this role, your responsibilities will include**:
**Coordination**: Responsible for the coordination of all logístical aspects related to the courses from start to finish including but not limited to: coordination of lectures and tutorials; coordination of students’ clinical placements in hospitals and medical clinics and coordination of sessions at the uOttawa Skills and Simulated Center. Controls for the inventory of medical equipment and supplies required for the delivery of clinical skills tutorials and simulated clinics and the set-up of medical equipment in classrooms. Oversees of the evaluation process for the students and teachers (physician and health professionals) and monitoring performance for teaching or professional issues. Responsible for the coordination and quality assurance of online examinations.

**Planning & Organization**: Takes on a project manager role in the planning of schedules and impactful administrative tasks. Develops, manages and maintains a calendar/schedule of operations and a procedural guide for plenary sessions, tutorials, and clinical placements. Provides administrative support and recommendations to the courses and Rotations Planning Committees. Responsible for reporting teaching hours for the remuneration of teachers.

**Stakeholder engagement**: Collaborates with various internal and external parties in order to ensure the successful roll out of all aspects involved with the courses and clinical placements. Internally collaborates and works closely with the directors, leaders and Content Experts to plan and implement lectures, tutorials, simulated clinics and clinical placements. Ensures a strong collaboration with the hospital coordinators and the Ottawa Exam Center for the recruitment of simulated patients, teachers and preceptors for the delivery of clinical activities and the administration of summative Objective Structured Clinical Examinations (OSCE). Builds and maintains positive relationships with stakeholders involved, ensuring the successful delivery of the courses and rotations.

**Recruitment**: Responsible for the recruitment of multidisciplinary physicians and health professionals for the delivery of lectures, simulated clinics and tutorials along with the recruitment of simulated patients. Often m