Payroll and Accounting Assistant

1 week ago

Winnipeg, Canada Pyrene Fire Security Manitoba Full time

At Pyrene Fire Security, we are a trusted full-service fire protection company serving Manitoba and the surrounding areas for over 37 years. We specialize in providing comprehensive fire safety solutions, including system installation, maintenance, inspections, and top-quality life-safety products. Our reputation is built on ethical business practices, exceptional service, and competitive pricing. We take pride in safeguarding our clients’ buildings and ensuring their peace of mind.

**Position Overview**:
**Responsibilities**:
**Daily Tasks**:

- Enter work orders and generate invoices for clients.
- Process account payments, prepare, and execute bank deposits.
- Assist walk-in customers with inquiries, sales, and payments.
- Handle mail preparation and execution.
- Perform data entry for payroll, accounts receivable, and accounts payable.
- Conduct collection calls to clients with outstanding account balances as required.

**Weekly Tasks**:

- Balance the cash box.
- Support the Office Manager with scheduling and operational tasks when required.

**Bi-Weekly Tasks**:

- Match packing slips with invoices, enter accounts payable, and reconcile statements.
- Post deposits to the General Ledger.

**Monthly Tasks**:

- Assist with monitoring and reporting on gross profits for technicians.
- Invoice warranty work to manufacturers.
- Track office supply levels and suggest reorders as needed.
- Create job site documentation as needed.

**Occasional Tasks**:

- Answer phones, respond to inquiries, and perform general filing.
- Dispatch incoming service calls to technicians as necessary.
- Assist with inventory updates, pricing, and adjustments.

**Other Duties as Assigned**:

- Support additional administrative or financial tasks as required by the Office Manager.

**Qualifications**:

- Education: A high school diploma is required; post-secondary education in accounting, business administration, or related fields is a strong asset.
- Experience: Previous experience in payroll, accounting, or administrative roles preferred.
- Proficiency in Microsoft Office Suite, especially Excel, and experience with accounting software.
- Strong organizational and multitasking abilities.
- Excellent attention to detail and ability to work with numbers accurately.
- Effective communication and interpersonal skills.
- Ability to work independently and maintain confidentiality.

**Wages and Benefits**:

- Competitive salary wage, based on qualifications and experience.
- Comprehensive health benefit plan.
- Opportunity for career growth and development.

**Hours of Work**:

- Monday to Friday, 8:30 AM to 5:00 PM, with a half-hour lunch and two 15-minute breaks.
- Flexibility to support business operations as needed (overtime may be required from time to time).

**How to Apply**

If you’re excited to join our team and bring your skills to a dynamic office environment, please submit your resume and a brief cover letter highlighting your qualifications and experience.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

**Benefits**:

- Casual dress
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Tuition reimbursement
- Vision care

Flexible language requirement:

- French not required

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- Overtime

**Experience**:

- Accounting: 1 year (preferred)
- Payroll: 1 year (preferred)
- invoicing: 1 year (preferred)

Work Location: In person

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