Calgary Police Service

If you are committed to public service, enjoy collaborating with others, share our values and have a desire to learn and grow, join The City of Calgary. City employees deliver the services, run the programs and operate the facilities which make a difference in our community. We support work-life balance, promote physical and psychological safety, and offer competitive wages, pensions, and benefits. Together we make Calgary a great place to make a living, a great place to make a life.
- The City is committed to fostering a respectful, inclusive and equitable workplace which is representative of the community we serve. We welcome those who have demonstrated a commitment to upholding the values of equity, diversity, inclusion, anti-racism and reconciliation. Applications are encouraged from members of groups that are historically disadvantaged and underrepresented. Accommodations are available during the hiring process, upon request.

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- As the Administrative Assistant, you will provide administrative support to the Information Management Division (IMD) which includes the Executive Director. This position requires a highly motivated individual to provide advanced reporting and administrative support. The successful applicant will be assigned various work tasks in a fast-paced team environment where priorities change frequently. Primary duties include:

- Liaise daily with the Information Management Division Executive Director, manage calendar, document initiatives, and prioritize the needs of the respective teams.
- Prepare agendas, coordinate, attend and meetings, transcribe and circulate meeting minutes, and monitor assigned tasks on behalf of the Divisional Leadership.
- Compose, collate, and edit correspondence.
- Delegate tasks on behalf of the Divisional Leadership.
- Assess the importance of incoming correspondence and documentation, and ensure timely and appropriate distribution.
- Manage and monitor incoming matters, identifies sensitive issues, and promptly escalate them to management.
- Contact and liaise with sworn and civilian members via written communication, in-person, and phone support.
- Process overtime records, leave requests, and other time related documentation for the Division ensuring accurate submission to Payroll.
- Maintain electronic office filing system in CPS Content Server including: records retention, Information Security Classification (ISC) guidelines, and information retrieval and destruction.
- Utilize online system to procure and manage inventory supplies for the Division.
- Deliver office mail, order supplies, maintain office machines, filing, and other related duties and projects.
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- **Qualifications**
- A High School diploma or equivalency (e.g., GED.) plus job related coursework and a minimum of 5 years related administrative experience; OR.
- A Business Administrative certificate or diploma equivalent to 1-year full-time study and a minimum of 3 years related administrative experience.
- Intermediate typing, proofreading, and Microsoft Office skills (Word, Excel, Outlook, and PowerPoint) are required.
- Preference will be given to applicants who have previous experience using InTime and Peoplesoft Financials and Supply Chain Management (FSCM).
- Previous experience working in a law enforcement or police service environment is considered an asset.
- **Pre-employment Requirements**
- An enhanced security clearance will be conducted.
- Successful applicants must provide proof of qualifications. Education obtained from out of country must have or be able to obtain, an Educational Credential Assessment (ECA) for confirmation of equivalent credentials.
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- Union: CUPE Local 38
- Business Unit: Calgary Police Service
- Position Type: 1 Permanent
- Location: 5111 - 47 Street N.E.
- Compensation: Pay Grade 7 $35.45 - 47.43 per hour

- Days of Work: This position typically works a 5 day
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- work week with 1 day off in each 3 week cycle.
- Hours of work: Standard 35 hour work week
- Audience: Internal/External

- Job ID #: 312753