Office Manager

6 days ago

Kamloops, Canada First Transit Canada Full time

**Job Purpose or Scope**
Manages, under limited supervision, the overall operation of the specified facility in cooperation with
the local management team. Performs a variety of tasks including multi-tasking, organizing, directing
others, and making sound and quick decisions with ease.

**Major Responsibilities**
- Ensures that all contractual and legal mandates are met.
- Maintains contract files and records.
- Prepares contract correspondence, management records, and schedules.
- Directs incoming phone calls within the Project Office.
- Schedules appointments and meetings for management staff.
- Administers accounting data, payroll, and employee records.
- Coordinates employee benefits at the contract level.
- Inputs and extracts data from fleet MIS system to provide data for management and client.
- Procures office equipment and supplies.
- Manages the security of petty cash fund and manual checks.

**Minimum Education & Certifications Required**
- High school diploma or equivalent.
- Higher education preferred.

**Minimum Experience & Skills Required**
- Minimum 2 years administrative experience (2 years experience within repair shop and/or parts

house preferred).
- Must be self-lead and able to work with mínimal instruction provided except when necessary.
- Basic understanding and use of computers.
- Proven ability in reconciling financial statements.
- Proven ability in report creation and writing.
- Excellent written and verbal communication skills.
- Good interpersonal skills.
- Excellent desire to provide excellent customer service is a must.
- Ability to build and motivate teams.

**Physical Requirements & Working Conditions**
- Incumbent must be able to move about the office and between floors; utilize standard office

equipment; access filing system/cabinets; and communicate effectively and efficiently in person or by

telephone.
- Work extended hours regularly, including both holidays and weekends in accordance with business

needs.
- Must have ability to climb, stand, walk, stoop, kneel, crouch, or crawl when required.
- Must have good visual ability in order to complete tasks.
- Area may be warm in summer and cold in winter.
- Be able to read, write, and speak English.

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