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Office Service Assistant

2 weeks ago

Vancouver, Canada BFL Canada Full time

Job Details

Description

**We offer more than a job, we offer a career**
- We support our employees to shape their career by encouraging continuing education and investing in training and development.
- We put our employees at the center of what we do to allow them to grow personally and professionally, with projects and challenges that are motivating and rewarding.
- We inspire people to do what they are passionate about by believing in integrity, respect and recognition of diversity and community support.
- We are a dynamic team where entrepreneurship, innovation and collaboration are at the core of our values.
- We offer competitive salaries and a multitude of benefits starting day one including generous medical and dental coverage, telemedicine, employee and family assistance program, and retirement and savings programs.
- We recognize the importance of work life balance with our hybrid work program, wellness allowance, and year-round social activities and events.

**WHO WE ARE**

Founded in 1987 by Barry F. Lorenzetti, BFL CANADA is one of the largest employee-owned and operated Risk Management, Insurance Brokerage, and Employee Benefits consulting services firms in North America. The firm has a team of over 1000 professionals located in 24 cities across the country. BFL CANADA is a founding Partner of Lockton Global LLP, a partnership of independent insurance brokers who provide Risk Management, Insurance and Benefits Consulting services in over 140 countries around the world.

Here at BFL our employees have the freedom to demonstrate their own creativity, leadership and entrepreneurship because we strongly believe in them. We are a national collaborative team that thrives in a fast-paced environment.

**BFL CANADA is looking for an Office Service Assistant for its Vancouver Office**

As a member of our Office Services division, you will be responsible to provide efficient support to the office in a manner that reflects BFL’s level of service and professionalism.

If you’re looking for a dynamic work environment, keep reading

**YOUR DAY AS AN OFFICE SERVICE ASSISTANT**

Front Desk
- Provides back up to the front desk

Office Services
- Maintains a clean office environment including meeting rooms, kitchens and refrigerator clean-outs. Makes suggestions for improvements
- Stocks kitchen, bathroom and PPE supplies. Ensures coffee areas have supplies and milk products are within expiry dates
- Stocks printing stations
- Is a member of the Health and Safety Committee
- Acts as Fire Warden
- Assists with events, including (but not limited to) set-up/clean-up of boardrooms and boardroom inventory
- Clean-up and set-up of desks for new employees
- Assists with office moves under direction of Office Services Manager. May require occasional work after regular hours (2-3 times per year)

Filing
- Maintains the archived document filing system, including on-site storage and related spreadsheets
- Liaises with Iron Mountain to arrange extra pick-ups for shredding, retrievals, returns & annual purge of old files
- Creates labels for client files
- Scans documents for electronic filing/archiving when required

Mail
- Prepares and sends out Canada Post & Insurance Courier mail

Back Up to Office Manager/Office Coordinator
- Stocks office supplies and ensures Supply Room is organized
- Assists with corporate gifts, including gift wrapping, couriering and other related tasks

**OUR IDEAL CANDIDATE**
- Excellent verbal and written communication skills
- Professional presentation
- Good knowledge of Microsoft Word and Excel
- Ability to work independently
- Excellent organizational skills
- Ability to work well with others throughout the organization
- Some physical work is required (must be able to lift 30lbs)

**Additional Skills**
- 1-2 years office services/administration experience

**OFFICE INFORMATION**

Our Vancouver office is situated in Coal Harbour, half a block from the world renowned Seawall. Employees often enjoy activities along the Seawall during their lunch break with Stanley Park being close by. Our office is easily accessible for employees by car and public transit and there are bike storage lockers in our building.

**Let’s stay in touch**: follow us on LinkedIn to see what we are up to and check out our other job openings.
- BFL CANADA is an equal opportunity employer._
- Offers of employment at BFL CANADA are conditional upon satisfactory results of background verifications._

**Qualifications**:
**Skills**:
**Preferred**

**Planning**
- Some Knowledge_

**Teamwork**
- Intermediate_

**Communication**
- Intermediate_

**Time Management**
- Intermediate_

Behaviors

**Preferred**

**Enthusiastic***: Shows intense and eager enjoyment and interest**Detail Oriented***: Capable of carrying out a given task with all details necessary to get the task done wellMotivations

**Preferred**

**Flexibility***: Inspired to perform well when granted the ability to set your own schedule and goals**Self-St