Office Coordinator

1 week ago

Laval, Canada Keller Foundations, Ltd. Full time

Company Logo:
Overview:
Keller Foundations Ltd, has built a solid reputation throughout Canada as an industry leader in providing innovative, comprehensive, Ground Engineering solutions. We take pride in providing the highest possible level of service to our clients. Keller offers a challenging and rewarding business atmosphere to those who value teamwork, integrity, and diversity. We actively encourage our employees to contribute their diverse strengths to the team. We recognize the individual needs of our staff while supporting and assisting them to reach their full potential.

We are looking for a Project Coordinator based out of our Montreal, QC office.

Role Purpose:
The Project Coordinator works under the overall supervision of the Area Manager but works with/for Estimation, Project Management and Operations. Project Coordinator communicates with staff, clients and suppliers regularly to ensure all administrative items are handled in a timely fashion such as Groundworks (GW) and Sharepoint (SP) entries for opportunities and projects, purchase order requisitions, vendor invoices, and other project/estimation/operation activities as directed by the team.

**Responsibilities**:

- Inputs all GW and SP entries for opportunities and projects as required
- Communicates with clients during bidding process as needed
- Looks through all invitation to bid (ITB) and requests for proposal (RFP) documents and identifies Keller scope in bid documents and prepare folder for estimation
- Setup field folders and project folders with electronic copies in SharePoint
- Assist PMs with communicating with project teams during execution
- Provide Speed Vouchers to foremen
- Review timesheets from foremen and prepare final information for entry in OuiPay
- Review payroll items for CCQ employees
- Prepare expense reports, travel allowances and enter them into payroll system
- Produce/acquire project related letters/documents (denunciation, release forms, CNESST conformity letter, CCQ situation letter)
- Provide administrative support to Operations, Project management, Estimation and employees as required
- Translate documents as required
- Assist in the setup of vendor files

Qualifications:
Education and Experience
- College certificate/ diploma in related field preferred
- University degree in Math, Science, Business, or Construction considered an asset
- Prior work experience of at least 2 years in related role or industry

Knowledge, Skills and Ability Requirements
- Must be fluently bilingual (English and French)
- Self-motivated with excellent customer service skills
- Good communication skills
- Works well under pressure to hit deadlines as needed

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