Office Administrator

**Job Information**

Job Requisition ID: 70698

Ministry: Service Alberta and Red Tape Reduction

Location: Edmonton

Full or Part-Time: Full-time

Hours of Work: 36.25 hours per week

Permanent/Temporary: Permanent

Scope: Open

Closing Date: June 24, 2025

Classification: Administrative Support 5

**Salary**: $1,913.27 to $2,342.49 bi-weekly ($49,936 - $61,138/year)

Service Alberta and Red Tape Reduction is a solutions provider. We strive to deliver innovative services to government operations and optimize programs and services for Albertans. We enable the success of our Ministry partners and Albertans through providing exceptional client focused services that meet and exceed our clients' expectations. We are looking for collaborative, agile, solutions focused individuals with strong communication skills and a strong service orientation. If that describes you, please read on

Within the Consumer, Registry, and Strategic Services Division of Service Alberta and Red Tape Reduction, the Consumer Services Branch is responsible for keeping the marketplace safe and consumers and businesses informed of their rights and responsibilities. To achieve this, Consumer Services develops, administers and enforces fair trading and consumer protection legislation, condominium legislation, licenses businesses, and registers charitable organizations, and cemeteries.

**Role Responsibilities**

• As an Office Administrator, you will support the Consumer Services Branch by working independently within established guidelines, and you will organize your day-to-day work to ensure smooth functioning of the Strategic Policy, Education and Innovation (SPEI) Unit.

Reporting to the Director of SPEI, as the Office Administrator, you will provide support services to ensure that day-to-day administrative needs are met. You will review financial documents for adherence to Government of Alberta (GoA) requirements, and provide monthly tracking and reporting of related items.

Responsibilities will include

• Provide comprehensive administrative support to the SPEI Director, Manager and the professional team.
• Financial management and procurement activities including processing invoices, honorarium claims, expense claims, and budgeting and forecasting for the Unit.
• Provide administrative support for Service Alberta and Red Tape Reduction Appeal Boards including liaising with current and prospective appeal board members In addition, you will process travel and accommodation claims ensuring that policies and directives are followed.
• Liaise with both internal and external stakeholders.
• Maintaining and updating the SharePoint Online (SPO) site for the SPEI Unit.
• Provide SPEI project assistance to the Director and Manager and the professional staff for special projects and branch wide activities as needed.
• Coordination of Action Request and the Action Request Tracking System (ARTS) that will include tracking the status of requests.
• SPEI Contract administration - including reviewing incoming contract documentation for accuracy and completeness of submission.
• Provide backup support for the Executive Director and ADM office in the absence of executive support.
• Expert knowledge of MS Office Suite including Outlook, Excel, Word, PowerPoint, and SharePoint.
• Knowledge of Minister/Deputy Minister writing guidelines.
• Good knowledge of government records retention and information management policies and systems.
• Experience using the Action Request Tracking system (ARTS).
• Experience with 1GX and financial transactions and invoice processing.
• Must have exceptional organizational skills and time management skills.
• Excellent writing and grammar skills, to edit and format various types of documents.
• Excellent written and verbal communication skills.
• Excellent typing skills.

Please

**Qualifications**

• High School diploma with three years of related administrative support experience.

**Equivalencies may be considered**

Certificate with a minimum of two (2) years related administrative support experience, Diploma with a minimum of one (1) year related administrative support experience.

**Required**

• Experience in financial administration processes (processing invoices, expense claims, budgeting and forecasting and ordering/maintaining office equipment).
• Experience and proficiency in MS Office (Word, Office, and Excel).
• Experience drafting and editing correspondence and reporting for senior management.
• Experience liaising and supporting with external and internal stakeholders.
• Experience maintaining a senior management calendar and schedule.

**Assets**

• Experiences maintaining and updating SharePoint sites.
• Experience working in the Action Request Tracking System (ARTS) _(reviewing, prioritizing, tracking and responding)._
• Experience supporting stakeholder meetings.
• Experience supporting contract management.
• Experience arranging travel arrangements.

We suggest that you provide a cover letter demonstrati