Secondary School Secretary Ii

Secondary School Secretary II
Start Date: TBD

10 months + 10 days per year, 35 hours/week

Pay Band 5 - $21.15 to $23.50

The

Kawartha Pine Ridge District School Board offers dynamic, high quality educational

programs for nearly 33,000 elementary, secondary and adult students in the 100

schools within our jurisdiction. We

offer eligible employees a comprehensive employee pension (OMERS) and benefit

package upon start date, a commitment to ongoing learning, and an exceptional

work environment.

All

positions in the Kawartha Pine Ridge District School Board support the schools

priority of student achievement and the Board’s mission to educate our students

to excel in learning, to succeed in life and to enrich our communities.

Employees demonstrate empathy and respect in all interactions, are committed to

service excellence, and

embrace change through innovation.

The purpose of the Secondary School Secretary II position is to provide

secretarial/clerical support and services to the school. This position reports to School Principal with work assigned by the Secondary School Head

Secretary.

Main Responsibilities:
performs clerical duties either electronically or on paper for the school, including

records management, updating manuals, filing; preparing correspondence, reports,

minutes, agendas, calendars, newsletters and various other documents;
completes and verifies absence reports, time sheets, other HR related documents

electronically and on paper and maintains the On Call system;

creates and maintains student information, registration and Ontario Student Record

files and responding to requests for information or transfer of records;
maintains, reconciles and reports on petty cash, school bank account and school

budget records, including school generated funds;
prepares and tracks requisitions (purchase and warehouse); receives, verifies and

ensures delivery of purchased items, stocks and monitors office supplies and

equipment requisitioning and repairs of equipment, with some minor

troubleshooting; packaging and arranging shipment of outgoing materials.

assist the principal with administration of the volunteer management system, receive

and review police records checks and maintenance of the volunteer database, in

accordance with Board Policy and Administrative Regulation;
provides reception services for school receiving calls and/or visitors, contacting

parent(s)/ guardian(s) as required, meeting needs of students coming into the office,

carrying out the functions of student attendance, delivering messages/information to

persons in the school and processing incoming and outgoing mail;
records and stores medication for students; maintains and update student health

information

assists with arranging transportation of students including arranging daily pickup and

drop offs for off-site events/trips and all required paperwork and reporting;
prepares report card data base creates teacher =take home= disks, importing student

data and printing report cards;
provides additional secretarial support to Student Services, Guidance and/or Co-op

IPRC, textbooks and deposits, Ministry reports, trips, time tabling, homework

assignment requests, locker assignments, guest speakers, Driver=s Education

records, Peer Helper program, etc;
performs other duties as may be assigned by the Secondary School Head Secretary

and the school principal.

Supervision:
Does not supervise

Main Contacts:
Internal: students, staff, and volunteers

External: parents/guardians, general public and community agencies

Education & Experience:
high school diploma or equivalent

1 to 3 years experience

Specialized Skills:
advanced level computer skills in word processing, spreadsheets and data bases;
basic accounting procedures

Effort and Working Conditions:
school office environment; some pressure to meet deadlines

some dealing with difficult people; moderate amounts of lifting materials under 5 Kg; some lifting of materials over 5 Kg; moderate visual exertion and keyboarding

Expected Competencies:
In order to fulfill this position with an acceptable degree of competency, the

incumbent will be expected to exhibit:
Works on projects as part of a team, exchanging ideas and contributing skills that

complement those of the other team members. Fulfils commitments to team

members.

Works independently to solve problems. Looks for opportunities to take on more

responsibility.

Meets standards of productivity as defined for the level and position.

Demonstrates concern for the accuracy and quality of work, and takes step to

correct mistakes and improve the overall product.

Possesses the technical skills and knowledge needed to perform tasks efficiently.

Able to take on a variety of different tasks and roles within the organization.

Can be relied upon to handle a fair workload, meet deadlines and commitments,

and accept responsibility for actions. Demonstrates an ability to work

independently.

Accepts