Community Coordinator

**Job’s Purpose**:
The Community Coordinator is relied upon to coordinate the Association’s Vendor Program by building and maintaining positive relationships with vendors through sponsorship opportunities and events. This position is also responsible for ensuring that the services the Association provides to recognized Trent University Clubs are effectively coordinated.

**Description Summary**:

- Be responsible for the operation of the Vendor Program; actively increasing and promoting sponsorship opportunities, Association events & vendor services such as the student handbook, calendars, website, student discount map, holiday market(s) and vendor days throughout the year.
- Responsible for the organization, sponsorship, and planning of welcome bags & exam care events in collaboration with interested third parties.
- Work with the General Manager to organize bookings for Association spaces in the Student Centre.
- Oversee the club’s services of the Association, including Clubs and Groups Day, registrations, funding, club training initiatives, workshops, and year-end appreciation initiatives.
- Sit on the Clubs Approval Committee ex-officio in a non-voting capacity.
- Collaborate with the Executive Committee to identify gaps in clubs service and work to enhance the benefits available to students’ clubs registered with the Association.
- Maintain a current database of all Trent University Clubs recognized by the Association
- Provide the Vice-President University and Colleges Affairs with registrations of all Trent University Clubs and reports of all financial support provided to Trent University Clubs.
- Assist the General Manager with the administration of the club’s budget and finances
- Oversee the financial management services that the Association provides to Trent University Clubs that have been recognized as eligible for funding by the Association.
- Be responsible for the maintenance and administration of the Clubs storage space.
- Sit on Events Committee and support the events running on behalf of the Association.
- Coordinate the Tent Rental Program and ensure that the Association’s tents remain in good working order.

**Education**:

- Post-secondary education (or nearing completion), preferably in business, communications, or other relevant programs.
- Training or certification in project management or marketing.

**Experience Required**:

- Intermediate level computer skills: Google Suite and Microsoft Office Suite required;
- Experience managing an active database;
- Must have excellent interpersonal, customer service and communication skills (both verbal and written),
- Experience building collaborative relationships;
- Demonstrated excellent organizational, time management and planning skills;
- Proven ability to work independently;
- Prior experience with office administration, volunteer coordination, non-profit, fundraising, sales, event coordination, and marketing considered an asset;
**Motor/Sensory Skills**:

- Fine motor skills for data entry with mouse & keyboard;
- Dexterity to use word processing and calculator;
- Hearing (listening, receiving and responding to questions);
- Physical ability to lift loads of up to 50 lbs.

**Effort**:

- Extended periods of sitting and use of a computer;
- Ability to multi-task, and shift priorities with frequent interruptions;
- Ability to reprioritize work based on new/unexpected issues that arise;
- Actively listening to questions and concerns and responding with detailed responses;
- Responding to feedback from community stakeholders while maintaining composure and professionalism;
- Use of discretion, tact and empathy to community members and students in time-sensitive situations;
- Regular lifting and moving Association supplies.

**Working Conditions**:

- Stress resulting from multiple, competing priorities.
- Fatigue from frequent interruptions & re-prioritization of work;
- Maintaining confidentiality of information
- Noisy office environment;
- Unavoidable busy periods.

**Reports to**:

- General Manager
- Executive Committee

**Training**:
Mandatory trainings (i.e. AODA), TCSA Orientation, & other training where available.

**Information About Hiring**:
The Trent Central Student Association is committed to a workforce that reflects the diversity of our membership and creates equal opportunity for all applicants. The Association encourages applicants from BIPOC, LGBTQIA2S+, disabled and other diverse communities that meet the requirements of the job posting to apply. We suggest applicants introduce themselves, their stories and lived experiences in their cover letter to their level of comfort, particularly if lived experience provides equivalent or additional qualifications. Prioritization will be given to applicants who identify as Black, Indigenous, People of Colour (BIPOC), Queer, Trans, or disabled.

**Benefits**:

- Extended health care
- Vision care
- Subsidised gym membership
- Dental care
- Flexible working hours
- Vac