Executive Assistant

Tel: 519.621.4660
Toll-free:1.800.265.3573

1310 Old Hwy 8
Sheffield, ON L0R 1Z0

H O M E | A U T O | C O M M E R C I A L | F A R M

As the oldest Ontario farm mutual insurance company, we have proudly served our community for over 160 years. We’re growing
and progressing while sticking to our humble roots of always putting our policyholders who are also our owners first. We have
an exciting vision which we will achieve by investing in our people, processes and communities. If you are looking to be part of
asustainable winning culture that delivers exceptional customer experiences, we invite you to apply.

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our Executive Team to coordinate information flow and ensure accurate and timely delivery of senior level administration services.
This will be a fast
- paced environment where your professionalism, accuracy and efficiency will be key to your success in juggling
multiple competing tasks. This position is located in Sheffield and reports directly to our CEO & President.

**RESPONSIBILITIES**
Research and follow up on business matters, including those of sensitive or confidential nature; determining appropriate
- course of action or response.- Ensure timely communication between the Executive Team and stakeholders.
- Maintain the CEO’s calendar ensuring effective prioritization and preparation of required material, working effectively with
- internal and external stakeholders.- Prepare documentation and correspondence, agendas and reports and gather background materials.
- Schedule weekly Executive Team and monthly Board meetings, attends and records minutes, distributes minutes and
- initiates and/or completes any required follow up.- Develop and maintain organized digital document management system.
- Provide event management as necessary.
- Make travel arrangements, as necessary.
- Undertake special project assignments as required.
- Initiate key efficiencies, including template development.

**QUALIFICATIONS**
Exceptional customer service and professional manner.- Familiarity with data privacy rules and commitment to confidentiality.
- Ability to prioritize and respond to multiple incoming tasks in a timely manner.
- Strong computer skills and aptitude to learn in a technologically-evolving workplace.
- Microsoft Office Suite (Word, Outlook, Excel, Sharepoint, etc.).
- Must be highly organized with strong attention to quality and detail.
- Demonstrated experience writing reports, correspondence and other communications.

**Please forward your resume as soon as possible, in confidence to**:
We are looking for an
**EXECUTIVE ASSISTANT