Administrative Assistant

The role of Administrative Assistant is to own planning and overseeing all administrative support and office services for the division, as well as support our Corporate function. This includes coordinating and communicating office activities, reception duties, and supporting the procurement function. They also assist in a wide variety of administrative duties in support of the Automation & Robotics leadership team. Duties include but are not limited to calendar management, divisional reporting, meeting minute-taking, etc. This role reports to the Director of Operations.

**What would a typical day look like?**

**Purpose**
- Provide consistent value-added administrative services to Automation & Robotics employees allowing them to better service clients and meet project deliverables.
- Find and implement efficiency improvements in day-to-day team communications
- Enable other employees to focus on the core responsibilities and strategies of their role
- Coordinate facility services (cleaning, filters, repair, etc.)

**Responsibilities**
- Reception: greet and sign in visitors to the facility, answer, and direct incoming calls, read and sort mail/correspondence
- Proofreading: review documents, reports, presentations, and correspondence prepared for format, content, grammar, spelling and make edits as necessary
- Support the division’s growing procurement function
- Event Planning: annual open house, customer visits, social committee, etc.
- Calendar management: leadership team, team vacation tracking, and scheduling meetings
- Prepare and submit the leadership team’s expenses for reimbursement
- Divisional reporting
- Managing requests for temporary workers
- Provide back up to Corporate Travel Coordinator
- Other ad hoc administrative tasks supporting both the Automation & Robotics division and Corporate head office as required

**What qualifies you for this opportunity?**
- Relationship builder and all around ‘people-person’ who develops great working relationships and demonstrates a strong customer service orientation while acting as the face of the Automation & Robotics division
- Excellent time management and organizational skills with an ability to juggle multiple demands - you thrive in an ever-changing environment
- Experience in an administrative role
- Exceptional attention to detail
- Advanced knowledge of Microsoft office (Outlook, Word, Excel, PowerPoint, Publisher, Visio)
- Experience with ERP systems
- Able to work independently under mínimal supervision
- The legal ability to travel within Canada and the United States
- An ability to travel; although this position is focused on local clients and mínimal travel is required, you should have the ability to travel within US and Canada

**What does success look like at JMP?**

At JMP, our employees bring more to the table than simply their technical skills. Essential to success at JMP, employees are constantly flexing the following soft skill behaviors to compliment the technical aspects of their roles.
- **Personal Effectiveness**: strong communication, adaptability, self-awareness, negotiation, problem-solving
- **Tenacity**: purpose, determination, drive, perseverance
- **Sense of urgency**: responsiveness, energy, engagement, loyalty
- **Smarts**: comprehension, learning aptitude, skillfulness, brain power
- **Accountable**: takes ownership, responsible, go-to person, decisiveness

**Who is JMP?**

One of the fastest growing Systems Integrators in the world, and the only company in the world who is a Rockwell Automation Solution Partner, CSIA and RIA Certified. We are certified as a “Great Place to Work” in both Canada and US. We have also been awarded one of the “Top 50 Best Workplaces Canada” nine (9) times, including Best Workplaces for Inclusion, for Women and Professional Services 2021.

**What does JMP value?**

Our values are our foundational concepts on which we build JMP; we adhere to these no matter what mountain we climb.
- **Integrity**: We do what we say we will do, every time, all the time.
- **Relationships**: We identify professional working relationships and create opportunities to develop those relationships
- **Collaboration**: We team together to achieve far more than we could on our own
- **Leadership**: We value people who lead by example, take pride in what they do and inspire others
- **Respect**: We promotes a caring environment of mutual respect for employees, customers, partners, and communities
- **Excellence**: We set high standards of performance for ourselves and our team

**Why join the JMP team?**

As a growing company in the industrial technology industry and rooted with strong corporate values, JMP Solutions can offer a unique value proposition to employees. Our employee promise is a rewarding employee experience delivered through a focus on three key areas:

- Development and Career Growth
- Impact and Recognition
- Flexibility and Collaboration

JMP Solutions has an accommodation program i