Maintenance Coordinator

Location: Halifax, Canada

In fast changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow's possible.

**This position is Hybrid Halifax.**

**Position Summary**

Thales is looking for a Maintenance Coordinator to provide work package support to the Ship Maintenance Leads and the broader Service Delivery team managing and coordinating assigned Technical Support Network (TSN) (sub-contractors) during each Work Period. The Maintenance Coordinator ensures that: TSN's complete all agreed maintenance activities to the required quality in a safe and environmentally friendly manner; TSN's deliver complete Objective Quality Evidence (OQE) for all completed tasks; management of all special tools and test equipment loaned to TSN's; and management of all material expended or returned by the TSN's. Reporting to their respective Ship Maintenance Team Lead, the Maintenance Coordinator assists Ship Maintenance Leads in generation and management of reports along with management of additional documentation required to facilitate and close out each work period.

**Key Areas of Responsibility**

The Maintenance Coordinator is responsible for:

- Provision of general project support and administration activities to the Waterfront Service Delivery Team;
- Reviewing and ensuring that maintenance instructions are complete and sufficient for service providers to complete assigned maintenance operations;
- Overseeing maintenance activities being conducted by service providers ensuring that the work is being conducted to the required quality in a safe and environmentally friendly manner;
- Compiling Work Item closure reports, ensuring completeness and accuracy, and entering into the designated project tool for Work Item closure;
- Generating and managing documentation and reports in various formats (Word, Excel, PowerPoint) as and when required in support of the Service Delivery Team;
- Ensuring subcontracted service providers have the necessary paperwork and materials to complete designated maintenance tasks;
- Attending meetings and preparing meeting agendas and minutes;
- Generating purchase requisitions for Suppliers and Subcontracted Services, maintaining purchase orders and ensuring the efficient financial closure of Subcontracts on behalf of the Service Delivery and Procurement teams;
- Ensuring service provider records are complete and up to date;
- Fostering a spirit of teamwork and unity among department members that allows for cohesiveness, support, and working effectively together enabling each employee and the department to succeed;
- Ensuring compliance with Health and Safety requirements, including:

- Complying with and ensuring compliance of all relevant HS&E legislative requirements, policies, procedures and framework with the intent of preventing or minimizing accidental exposures to self, colleagues, visitors and/or the environment;
- Promoting Thales’s Health, Safety and Environmental programs by demonstrating HS&E Leadership in a professional and supportive manner;
- Assisting the Service Delivery team with keeping accurate and timely records; and
- Other tasks as required.

**Minimum Requirements**

Skills and Abilities:

- Minimum of 4 years demonstrated technical experience in the last 10 years, managing projects and teams preferably in the ship/dockyard and Naval environments.

Technical/Specialized Knowledge:

- Experience working within an In Service Support Project advantageous.
- Experience working within a defence environment with active defence force personnel is desirable.
- Strong computer literacy, with proven experience with Microsoft products especially Word, Excel and PowerPoint essential;
- Strong organizational skills and ability to balance multiple priorities;
- Experience within procurement, project management or warehouse environments highly desirable; and
- Project experience interfacing between internal/external stakeholders.
- Experience with the Defense Resource Management Information System (DRMIS), or comparable document management system is advantageous;
- Experience working in SAP, or comparable Enterprise Resource Planning or Asset Management software is advantageous;
- Previous experience in ship-refit and repair activities is advantageous.

**Preferred Qualifications**

**Education**:

- Possess a minimum 3-Year Technical Program diploma offered by a recognized technical institute or certified as a technologist by a recognized provincial, state, or federal (national) licensing body in a relevant field or certified to the QL-6B level of military technical training.

**Physical Demands**

Predominantly working onsite in the Naval Dockyard and onboard Naval Vessels, will also be required to work from the office or from home.

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