Sentence Administrator

**Job Information**

Job Requisition ID: 73607
Ministry: Public Safety and Emergency Services
Location: Edmonton
Full or Part-Time: Full Time
Hours of Work: 36.25 hours per week
Permanent/Temporary: Two permanent positions
Scope: Open Competition
Closing Date: September 15, 2025
Classification: Administrative Support 5

**Salary**: $1,913.27 to $2,342.49 bi-weekly ($49,936 - $61,138/year)

The Public Safety & Emergency Services is responsible for all provincial correctional and remand centers, young offender programs and community corrections across the province.

The Sentence Administration Unit manages and accurately interprets complex legal documents pertaining to holding and releasing of inmates received from various stakeholders including courts, policing agencies, sheriffs, the judiciary etc.

**Role Responsibilities**:

- Are you a detail-oriented professional with exceptional interpersonal skills? Do you thrive in fast-paced environments where independence and precision are key? If so, we have an exciting opportunity for you at the Edmonton Remand Centre

Reporting to the Sentence Administration Supervisor or Chief Sentence Administrator, you will play a vital role in the justice system by:

- Administering court orders and calculating sentences
- Ensuring inmates appear in court as required
- Ensuring that the detention of the accused is lawful by interpreting complex legal documents and other information received from courts, police, and judicial stakeholders

You must maintain a high level of knowledge to incorporate the many policy and legal rules associated with calculating sentences and must accumulate information from the JOIN (Justice on-line Information Network) system and CPIC (Canadian Police Information Centre) system to determine detention and release eligibility. Together with information gathered from legal documents as well as these systems and in conjunction with a high level of working knowledge, you must administer dispositions to carry out the intention of the court.

**In addition to the above outlined duties, you will be responsible for**:

- Maintaining offender warrant files
- Comprehending and correctly interpreting legal documents
- Preparing, managing, and updating inmate legal files
- Complex sentence calculations, including Conditional Sentence Orders
- Liaising with Sheriffs and Court stakeholders to coordinate the transportation of inmates to their court dates
- Data entry within the ORCA system (Offender Records and Correctional Administration)
- General administrative responsibilities
- Please

**APS Competencies**:
Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:

- **Creative Problem Solving**:

- Ability to assess issues and implications, share knowledge and learnings while being open to new and different ways to approach ideas.
- **Agility** - Ability to prioritize competing workload pressures in an effective manner and contribute to the center/unit goals.
- **Build Collaborative Environments**:

- Establish meaningful relationships and work collaboratively with a variety of cross functional units including the Sentence Administration team, stakeholders, and agencies in a professional manner.

**Qualifications**:
**Required**:
High School Diploma plus three (3) years of Sentence Administration related experience which includes administrative work, data entry, and/or legal administration.

Preference will be given to those with post-secondary education in a related field (Criminal Justice, Legal Administration, Sociology, etc.) and to those who have work experience in a related environment (correctional centre, criminal law office, etc.).

**Equivalency**:
Directly related education or experience will be considered on the basis of:

- 1 year of education for 1 year of experience; or
- 1 year of experience for 1 year education
- Working experience in providing criminal law administration assistance
- Experience working, reading, and interpreting legal documents
- Working experience with Government systems such as JOIN, ORCA, or CPIC
- Safe-air Training

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. Refer to

**Notes**:
**Position Information**:

- This posting will be used to fill **two permanent full-time positions**, located in Edmonton, Alberta.
- **Hours of Work**: 36.25 hours per week. As the Edmonton Remand Centre operates 24/7, this role involves shift work on a rotational schedule (including days, afternoons and nights). Overtime may be required.
- If not already completed via previous employment within the department, the successful applicant will be required to attend a three-week paid training program