Parts Representative

**Title**: Parts Representative
**Company**:GAL Power Systems
**Location**: Ottawa, Ontario

**Job Type**: Permanent, Full-Time

**We Offer**
- 100% Employer Paid Medical and Dental Benefits
- Employer RRSP Matching Program
- Annual Health/Wellness Spending Accounts
- Professional Growth & Development

**SUMMARY**

The Parts Representative is responsible for the safe, efficient, and proper physical condition of the inventory area. In addition, this role will be responsible for the accurate entry of parts and consumables data into the inventory tracking system. They will ensure the timely receipt, distribution, and shipping of goods. This role supports internal and external client requests while working closely with the accounts payable department to provide documentation in a timely manner. The Parts Representative also ensures the overall safety and optimal organization of the inventory and shipping/receiving area.

**MAIN DUTIES**:

- Parts Responsibilities _
- Ensuring all stock items are placed in a timely and accurate manner in designated areas
- Properly securing all product and maintaining measures to ensure proper inventory control
- Establishing and maintaining the necessary minimum and maximum inventory levels
- Assist with managing oil and fuel tank levels and refills smaller containers from bulk supply.
- Leading the year-end inventory and audit process, including monthly adjustments and regular checks
- Continuously monitoring and updating the parts database and supplier database.
- Creating new products/parts within the tracking system, ensuring accuracy of data and up to date pricing.
- Performing monthly inventory adjustments, as requested
- Creating and issuing detailed, accurate, and complete purchase orders to vendors.
- Ensuring appropriate and accurate cost allocation and location codes are included on all purchase orders.
- Managing all stages of the purchase order process
- Obtaining and conveying recommendations from suppliers to substitute items
- Informing internal clients where back orders are present and maintaining communication until receipt
- Arranging returns and exchanges, as needed, and following up to ensure appropriate corrective measures.
- Sourcing, quoting, and purchasing of parts and materials and finding alternative options as required
- Obtaining SDS sheets for all products and maintaining up-to-date database, sharing SDS with Health & Safety Department
- Other tasks and responsibilities as may be required from time to time consistent with the growth and development of the organization and the position of Parts Representative
- Shipping & Receiving Responsibilities _
- Inspecting and verifying all incoming goods for accuracy and condition, escalating non-compliant shipments as needed
- Loading/Offloading of material with forklift
- Coordinating returns and/or replacements while keeping all stakeholders informed
- Assisting with inventory control maintenance, including all count cycles and necessary adjustments
- Maintaining accurate records of daily activities, including all relevant documentation for deliveries, shipments, and internal distribution of goods
- Tracking and verifying delivery of all incoming and outgoing shipments
- Quality Assurance of Genset units and/or material being received or being shipped to various project sites
- Resolving any vendor and customer issues as they arise
- Managing the binning process, including accurately labelling products, ensuring quality of received materials, and picking for work orders in a timely manner
- Communicating with internal departments regarding receipt of orders
- Ordering and processing all standard bulk items for their location
- Issuing purchase orders as needed and maintaining accurate system records
- Housekeeping of the shipping/receiving area
- Other duties deemed necessary and reasonable by management, as assigned

**QUALIFICATIONS**
- 3+ years of experience in warehousing, shipping, and receiving, and/or parts
- Ability to obtain and renew valid forklift certification
- Ability to multi-task and manage competing priorities in a fast-paced environment
- Strong customer service, communication, and interpersonal skills
- High level of accuracy and attention to detail required

**WORKING CONDITIONS**
- Working in a warehouse environment with exposure to noise, dirt, dust, odors, and all outdoor weather conditions
- In the case of a power outage or declared State of Emergency by any level of Government, be available for work
- Safe handling of dangerous goods
- Physical labor required to load/unload and organize materials
- May be required to lift/carry up to 50 lbs.
- Occasional changes in schedule may be required for special projects.

**A little bit about Us**
Proudly Canadian and respected throughout the industry, we have built our success through expertise, integrity, and innovation in providing on-site power generating solutions nationwide.

For more than 60 years, our unparalleled reputation for del