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Property Manager
2 weeks ago
**Position Overview**:
**Administrative Support**
- Supporting Company Managers and Accounting Team
- Coordinate with Secondary Property Manager to implement corrective action plans to address site deficiencies/issues;
- Scheduling inspections and conducting periodic property inspections, completing reports and advising Property Manager and systems of any deficiencies, point of interest/focus, and sharing reports to applicable parties
- Updating property manager of any break leases and N9’s that have been received
**Maintenance Responsibility**
- Keeping the Secondary Property Manager informed of repetitive concerns and major maintenance issues
- Communicating and responding to/with tenants, managers, and contractors in a timely manner
- Providing tenants with notice of access to suites, fire inspections, ongoing common maintenance, and any other necessary communications
- Saving all important building documents to building folders and uploading to work order system
- Along side the Secondary Property Manager, coordinate and oversee the daily operations of the maintenance technicians
**Arrears Management**
- Ensuring timely collection of rents and fees
- Assist in preparing and issuing LTB notices as required; attend LTB resolution meetings when required
**Leasing Involvement/Responsibilities**
- Liaising with Leasing Manager to conduct showings, when/if applicable
- Helping to prepare tenant welcome kits after move-in appointments are booked by the Leasing Manager.
- Scheduling exit reports and key hand over with vacating tenants
- Informing Leasing Manager of up coming listings
- Assisting with showings where necessary, when the Leasing Manager is either off or away.
- Ensuring each new tenant that has been given an entry condition report. In addition to organizing exit reports and ensuring they are completed in the last week of occupancy with vacating tenants.
**Invoicing**
- Create invoices for chargebacks to tenants, and key fobs
- Input deposits into work order system and accounting system
- Input, process, and approve daily payables / coordinate, tender, implement, manage third party contracts
**Qualifications**
- Bachelor's Degree in Business or related field from an accredited college or university is appreciated
- 2-5 years of relevant real estate and/or property management required, and/or construction management, project management, and business administration is an asset but not required
- Knowledge of the RTA (Ontario) and LTB and its procedures is required
- Basic knowledge of inner workings or operations of a residential unit/property (electrical, plumbing, HVAC, etc) is a strong asset
- Highly organized, strong customer service skills, handling varying types of conversations
- Strong time management skills and the ability to prioritize while maintaining progress for successful completion of tasks and projects
- Ability to work well under pressure and deadlines;
- Strong interpersonal skills with the ability to relate to coworkers, tenants, and vendor partners; this includes being able to handle tough and tensed situations
- Acute attention to detail
- Handle sensitive and confidential information within the company, over the phone, and face to face
- Proven work ethic, self-motivation, and a strong self-initiative
- Ability to work independently and also well within a team;
- Valid Driver’s License, reliable vehicle, and current automobile insurance for on-site visits when required
Other:
We thank all applicants in advance for their interest in this position; however, only those selected for interviews will be contacted.
Pay: $50,000.00-$55,000.00 per year
**Benefits**:
- Commuter benefits
- Company events
- Dental care
- On-site parking
- Paid time off
Ability to commute/relocate:
- Hamilton, ON L8L 4J5: reliably commute or plan to relocate before starting work (preferred)
**Education**:
- Secondary School (preferred)
**Experience**:
- Property management: 2 years (required)
Work Location: In person
