Schedule and Database Coordinator

**We are Community Leaders**:

- Ka Ni Kanichihk Inc. is a nonprofit, community based; Indigenous-led human services organization that provides a range of Indigenous identified programs and services that focus on the wholeness, wellness, and strengths and resilience of Indigenous People._

**The Opportunity**
Velma’s House is a low-barrier, Indigenous-led safe space designed to support women and gender-diverse individuals who are unsheltered, experiencing sexual exploitation, or facing gender-based violence. We are seeking a dedicated and experienced **Schedule and Database Coordinator**whois responsible for ensuring the smooth daily operations of Velma’s House by managing 24/7 staff scheduling, data tracking, and administrative tasks. This role supports a trauma-informed, culturally responsive environment by maintaining accurate statistical data, overseeing varying shift schedules, training and certification tracking, and facilitating smooth transitions between staff. The Coordinator fosters an atmosphere of lateral kindness, respect, and accountability among staff and participants.

**What You’ll Be Doing**
- Creating, monitoring, and maintaining schedules to ensure 24/7 staff coverage
- Handling shift change requests and finding replacements when needed
- Tracking staff certifications and scheduling training sessions as needed
- Overseeing digital and paper timesheets and payroll records for accuracy
- Managing a centralized database for program data entry and tracking key statistics
- Assisting in the preparation of reports related to program funding and service delivery
- Maintaining a confidential binder with security alerts for voluntary participant reference
- Initiating financial processes such as cheque requisitions for approval
- Providing general administrative support to ensure seamless daily operations.

**You Have**
- Minimum 3 years of experience in scheduling, administration, or database management, preferably in a 24/7 service setting
- Strong knowledge of trauma-informed practices, harm reduction, and Indigenous cultural safety
- Proficiency in using digital scheduling and database management systems (e.g., OneDrive, Payworks)
- Ability to foster a collaborative and respectful work environment
- Strong organizational skills and attention to detail
- Lived experience and/or deep understanding of the needs of Indigenous women, girls, and Two-Spirit individuals is considered an asset
- Valid Manitoba Class 5 Driver’s License and access to a vehicle is required
- Satisfactory completion of recent (as of the last 6 months) Criminal Record Check with Vulnerable Sector Search; Child Abuse Registry Check; Adult Abuse Registry check

**We are Proud to Offer**:

- Comprehensive and Immediate Benefits including Health and Dental
- Long-Term Disability & Life Insurance
- Employer Contributed RRSP; up to 5% match
- Employee and Family Assistance Program with Consult + and Telus Health
- Cultural Ways of Being; Mino Pimatisiwin Lodge, Knowledge Keepers, Skaabes, and Kookums, medicine picking, sweats, ceremony, smudging on-site
- 12 Wellness Days per year, in addition to Vacation Days
- Work-life balance and casual dress
- Training and Development opportunities
- Free on-site parking
- Social Planning Committee that facilitates employee appreciation and wellness events

**To Apply**:
Applicants are asked to submit a cover letter and resume, detailing how you meet the requirements of this posting with salary expectations. Applications will be reviewed upon received.

Please forward your cover letter and resume to:
Human Resource Specialist

Ka Ni Kanichihk Inc.

101-1065 Portage

Winnipeg, MB R3G 0R8
- Ka Ni Kanichihk thanks all applicants, however only those selected for an interview will be contacted._

Pay: Up to $55,000.00 per year

**Benefits**:

- Casual dress
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- Mileage reimbursement
- On-site parking
- Paid time off
- RRSP match
- Vision care
- Wellness program

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday
- Weekends as needed

Work Location: In person