Property Operations Assistant

**About the Company**:Macdonell Properties is a commercial property management company located in downtown Guelph, and is dedicated to delivering exceptional services to our clients. With a strong reputation for professionalism and expertise, we manage a diverse portfolio of commercial properties, ranging from office buildings to retail centers. We prioritize innovation, teamwork, leadership and excellence in everything we do, providing an exciting and rewarding work environment for our employees.

**Our work environment includes**:

- Modern office setting
- Growth opportunities
- Competitive compensation & benefits

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**Job Summary**: We are seeking a highly motivated and organized Property Operations Assistant to join our dynamic team. As an Property Operations Assistant, you will play a crucial role in supporting the daily operations of our office and assisting our property management team. This is a great opportunity for someone looking to gain valuable experience in the commercial property management industry and contribute to the success of a growing company.

**Responsibilities**:

- Perform general office administrative tasks, including general communications, and maintaining office supplies.
- Welcome and assist visitors, tenants, and vendors, ensuring a positive and professional experience.
- Assist with the preparation and distribution of leasing agreements, contracts, quote requests and other property management documents.
- Maintain and update tenant records, databases, and filing systems, ensuring accuracy and confidentiality.
- Maintain calendar of property events, track and notify team accordingly.
- Assist with updating and maintaining company website and client portal.
- Coordinate property maintenance requests and communicate with tenants and maintenance staff to ensure timely resolution.
- Support the team with various tasks, including scheduling appointments, organizing meetings, overseeing deliveries, and preparing reports.
- Perform various small maintenance tasks for properties, such as inspections, changing light bulbs and batteries, shoveling snow, salting ice, moving materials, etc.

**Requirements**:

- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and adaptable to learning new software.
- Minimum 1-2 years experience as an office/administrative assistant, or similar role, with knowledge/experience of commercial property management preferred but not required.
- Excellent organizational, time management, multi-tasking and prioritization skills.
- Exceptional communication and interpersonal skills, and a customer service mindset, with a friendly and professional demeanor.
- Ability to work and operate independently and collaboratively in a fast-paced, dynamic, self-starting environment.
- Analytical and creative problem-solving skills, with a flexible and innovative approach to change.
- Self-motivated individual with a sense of urgency, strong work ethic, attention to detail, integrity, initiative, and a collaborative approach that fosters teamwork and cooperation.
- College/university degree or equivalent certifications.
- Valid driver’s License and access to vehicle
- Major activities of this job include frequent walking, standing, and medium physical effort. Applicant should have the ability to stoop, kneel, bend, crouch and lift up to 50 pounds.

**Benefits**:

- Competitive salary based on experience
- Health Spending Account
- Paid time off and holidays
- Opportunities for professional development and advancement within the company

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**Job Types**: Full-time, Permanent

**Benefits**:

- Dental care
- Extended health care
- Paid time off

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

**Experience**:

- office assistant: 1 year (required)

Licence/Certification:

- driver's license (required)

Work Location: In person

Application deadline: 2024-10-31