Recruiter/hr Assistant

Position Overview
Reporting to the Human Resources Manager, the Recruiter/HR Assistant will assist in supporting Larga Baffin’s HR department.
The primary responsibilities of this position will assist with day-to-day HR operations related to recruitment, employee orientation, training and development, health and safety, HRIS administration, administration of employee’s files and record keeping, and other program areas.
Key Responsibilities
Recruitment & Onboarding
- Supports recruitment and hiring activities in accordance with the provision of Larga Baffin’s Collective Agreement i.e. job postings, collection and pre-screening of resumes, scheduling and conducting interviews with hiring Managers, administering pre-employment/background tests, reference checks, drafting and extending offer letters etc.
- Assist with recruitment for all departments of Housekeeping, Kitchen, Human Resources, Client Care, Transportation, and Maintenance departments.
- Prepare new hire orientation packages and conducts designated portion of orientation for new employees.
- Assist with preparing name tags for new hires, name signage for department doors, and door keys.
- Post job postings on the boards and staff room job boards.
- Administer legislated training required to new employees in HR Downloads.
- Processes all new hire paperwork.
- Set up new hires in Ceridian.
- Participate in recruiting programs and job fairs.
- Maintains partnerships with various adult/youth Employment Centers, Employment Resource Centers, Colleges, and Universities for recruiting initiatives and job programs.
- Experience with unions and collective Agreements.

HRIS
- Creates and maintains files for all staff (both physical files and e-files) (BambooHR).
- Administers and maintains master employee spreadsheet and/or database.
- Maintains internal HR database/systems that track employee lifecycle activities including: applicant tracking, onboarding, status changes, job changes, salary changes, performance management, terminations etc.
- Assists with the preparation of various HR reports and data i.e. headcount, turnover, training completion reports etc.; monitors data accuracy and integrity.

Training & Development
- Tracks and maintains training records and notifies managers of required training (HR DOWNLIOADS)
- Conducts a monthly training audit to ensure employees are compliant with required training; work with department Managers to ensure outstanding training activities are complete.
- Assists with coordinating training and other testing with external vendors and partners.
- Ensures all training documentation and paperwork is accurate, complete, and filed.
- Notifies department Managers and the HR Manager when training re-certifications are required.
- Assists in supporting the sourcing of new training programs.
- Assists the HR Manager in the delivery of training session as required.

Health and Safety
- Organize monthly JH&S meetings and inspections.
- Update the JH&S binders.
- Post JH&S notes in the staff room of health and safety board.
- Report any JH&S issues to the HR Manager.
- Send updates of JH&S meeting notes to management.
- Post Health and Safety updates on the health and safety board.
- Organize trainings for CPR, First Aid, and JH&S trainings.

Administration
- Supports the management team with meeting preparations as required.
- Assist with minute meetings.
- Prepares employee correspondence including employment verification, annual compensation/increases, status change letters etc.
- Send reminders to management about probation appraisal reviews.
- Assists the HR Manager with ongoing and ad-hoc HR programs and initiatives including employee engagement, performance management, policy development and health & safety, surveys.
- Assists with the employee exit process i.e. collection of company assets etc.
- Assists the HR Manager and management team with other projects or activities as assigned.

Minimum Job Requirements
- College Diploma in business, Human Resources or related field.
- Minimum of two (2) years’ experience in a Recruiter or HR Assistant position.

Skills & Abilities
- Working knowledge of HR best practices.
- Working knowledge (or willingness to learn) of Ontario Employment Standards Act.
- Highly effective organizational skills combined with the ability to multi-task and prioritize daily and weekly activities to meet set and changing deadlines.
- Excellent computer skills, including MS Office Suite.
- Exceptional ability to maintain a high level of discretion and confidentiality.
- Strong interpersonal and communication skills, verbal and written.
- Strong client and customer service.
- Demonstrated accuracy and attention to detail.
- Experience with HRIS (BambooHR) and/or software implementation considered an asset.
- Strong knowledge of office procedures and practices.
- Ability to demonstrate a high level of discretion with sensitive and confidential information.
- Ability to adapt to new technology.

Preferred