Facilities Coordinator

16 hours ago

Ottawa, Canada University of Ottawa Heart Institute Full time

**Posted date**
- Wednesday, April 23, 2025

**Deadline**
- Wednesday, May 14, 2025

**Start date**
- To be determined

**Job type**
- Permanent

**Work hours**
- Full-Time

**Competition number**
- TPF2519

**Salary**
- Grade 5 ($69,413.76 to $84,449.39)

**Supervision**
- Director, Planning Capital Projects and Facilities

**Location**
- Ottawa, Ontario

**Unit/Department**
- Planning Capital Projects and Facilities

Job summary

Role and responsibilities
- Remain knowledgeable regarding all operational aspects of the University of Ottawa Heart Institute building systems.
- Serve as the point of contact for facility-related service requests, ensuring a timely resolution.
- Create work orders and assign work orders to The Ottawa Hospital staff.
- Monitor the service level of UOHI’s facility provider to ensure clean, safe, and functional facility systems remain well maintained, including but not limited to HVAC, electrical, plumbing, and life safety systems, in coordination with The Ottawa Hospital maintenance staff and their vendors.
- Ensure compliance with infection control and safety protocols in all facility-related work.
- Maintain on-going communication with service providers and their external contractors.
- Review performance and ensure services are delivered according to terms and hospital standards.
- Ensure hospital facilities comply with local, provincial, and federal regulations, and other relevant healthcare facility standards (e.g. Technical Standards and Safety Authority, Electrical Safety Authority as required).
- Monitor timelines, budgets, and progress, ensuring mínimal disruption to hospital operations.
- Communicate with internal departments to ensure facility-related needs are met efficiently.
- Maintain records of maintenance activities, inspections, and work orders.
- Assist with budget planning and tracking for facility-related expenses.
- Generate reports on facility conditions, maintenance needs, and compliance status.
- Assist the Ottawa Hospital in the preparation of building asset inventories.
- Measure and report on key performance indicators against the service level agreement to ensure quality standards are met, in line with corporate expectations.
- Manage complex work orders such as environmental issues and disaster recovery.
- Conduct regular inspections of facilities for compliance, performance, safety and asset integrity.

Qualifications and education requirements
- Minimum college diploma in facility management or related field.
- Two to four years of relevant experience.

Preferred skills
- Communication Proficiency (oral and written)
- Customer Focus
- Critical Thinking and Initiative
- Negotiation-Tasking and Prioritizing
- Detail Oriented
- Financial Knowledge
- Time Management Skills
- Team Orientation

To apply

The University of Ottawa Heart Institute is committed to ensuring barrier-free selection processes and work environments. Accommodations will be provided in all parts of the hiring process relating to any specialty requirements. Please notify us of any accommodations that you require - any information you provide will be handled respectfully and in complete confidence.

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