Executive Assistant

4 days ago

Sechelt, Canada shíshálh Nation Full time

**The Position**
- Maintain the manager’s schedule by organizing and coordinating the logistics of meetings and ensuring all supporting documentation and agendas are prepared before the scheduled meetings.
- Attend departmental meetings, record all minutes, and facilitate and follow up on issues related to meetings, resolutions, and other activities.
- Review and screen incoming calls from Membership, the public and business organizations and refer to appropriate staff.
- Provide a broad range of communication support for the Manager to ensure that all information is communicated effectively and efficiently throughout the Education departments.
- Research information, compile statistics, gather and compute various data and prepare special and/or one-time reports and summaries.
- Prepare professional and confidential correspondence, memos and documents as requested.
- Coordinate, keep up-to-date and maintain work schedules and calendars.
- Perform all other tasks within the scope of the position as requested and required.

**Qualifications, Skills and Abilities**
- Post-secondary degree or diploma in Administration.
- Minimum five (5) years of senior executive administrative experience supporting a senior executive, preferably within a First Nations environment.
- Knowledge of First Nations Education, trends and current climate.
- Experience working within an educational environment, schools, teachers, boards, legislation, curriculum, and policies & procedures within a school district.
- Ability to maintain and work with confidential and sensitive information.
- Experience working with Indigenous people, organizations, and communities.
- Respect for, sensitivity towards, knowledge and understanding of shíshálh Nation culture, traditions, programs and service delivery.
- Knowledge of best practices in administration processes.
- Strong project management and prioritization skills. Ability to work in a fast-paced environment.
- Possession of a valid BC driver’s license and access to a reliable car are assets.
- Acceptable Criminal Record Check with Vulnerable Sector Search.

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