Executive Coordinator

**Department** College of Natural and Applied Sciences - Dean's Office

**Salary range** $59,453.76 to $81,499.20

**Hours per week** 35

**Grade** 9

**Posted date** July 17, 2025

**Closing date** July 31, 2025

**Position Type** Full Time - Operating Funded

**Description**:
**This position is a part of the Non-Academic Staff Association (NASA).**

This position offers a comprehensive benefits package.

**Location -**This role is in-person at North Campus, Edmonton.

**Working at the University of Alberta**
- The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all FirstPeoples of Canada, whose presence continues to enrich our vibrant community._

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people — from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.

**Position Summary**

The Executive Coordinator to the Dean and Vice-Provost and General Manager (GM) of the College of Natural and Applied Sciences (CNAS) plays a pivotal role in providing high-level administrative and operational support to the college portfolio.

Reporting to the General Manager, CNAS, the Executive Coordinator works in a fast-paced, dynamic environment and provides comprehensive and integrated coordination, tactical support and advice to the Dean and Vice-Provost, General Manager and assigned Associate Deans and Director(s) within the portfolio.

The Executive Coordinator plays a major and diplomatic role in the confidentiality of the College Dean’s office and, by extension of the Dean, maintains excellent relationships with internal and external counterparts to ensure open communication and effective and efficient planning, scheduling and responses.

The position requires a strong blend of organizational, communication, and problem-solving skills, coupled with the ability to maintain confidentiality and operate with a high level of professionalism.

**Duties**
- Provides tactical support to the Dean/Vice-Provost and General Manager (and other CNAS Directors as assigned)
- Organizes and/or prepares support materials for meetings involving the strategic direction of the university
- Monitors, develops and manages ongoing and upcoming items to ensure timely and effective decisions and follow-up
- Develops and monitors key milestones through flagging systems to ensure milestones and deadlines for key administrative and operational issues are not missed
- Collection and preparation of confidential, sensitive documentation
- Acts as the primary liaison between the President, Vice Provost, Vice President offices, Faculty Deans and other senior leadership portfolios/units
- Manages the administrative coordination for CNAS

**Minimum Qualifications**
- Office Administration Diploma (with 7+ years Executive Assistant experience)
- Experience working in a large, complex and unionized environment
- Strong organizational and multi-tasking ability
- Strong leadership and teamwork skills
- Excellent written and verbal communication skills
- Ability to track and monitor financial activities
- Strong MS Office and Google Suite skills

**Preferred Qualifications**
- Experience supporting executive leadership is considered an asset

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms—physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of inclusivity and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.

L’Université de l’Alberta s’engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes ayant une orientation sexuelle ou une identité et une expression sexospécifique; et tous ceux qui peuvent contribuer à la diversification des idées et à l'université à postuler.

**Note**: This opportunity w