Office Services Coordinator

CHEP helps move more goods to more people, in more places than any other organization on earth via our 300 million pallets, crates and containers. We employ 11,000 people and operate in more than 55 countries. Through our pioneering and sustainable share-and-reuse business model, the world’s biggest brands trust us to help them transport their goods more efficiently, safely and with less environmental impact.

What does that mean for you? You’ll join an international organization big enough to take you anywhere, and small enough to get you there sooner. You’ll help change how goods get to market and contribute to global sustainability. You’ll be empowered to bring your authentic self to work and be surrounded by diverse and driven professionals. And you can maximize your work-life balance and flexibility through our

Hybrid Work Model


**Job Description**:
Do you:
- Enjoy acting as a facilitator to provide office services to our employees, contractors and visitors?- Have a strong understanding of office operations including office supplies arrangements, company events, and general administrative support to our employees?- Feel passionate about the positive impact will have in supporting our vision to be better for our business?- Want to work in a place where you can collaborate with different faces, races, ethnicities and genders?- Have limited availability due to school, family or transportation?

This might just be your perfect “next career move” with CHEP

Position Purpose

This role is responsible for managing day-to-day operations of the Mississauga Headquarters. This role will directly manage all aspects of the office to ensure smooth running of the office but also provide support for special events or occasions. The Office Coordinator is tasked to deliver excellent customer service, drive cost efficiencies and provide support to the employees, contractors, guests on locations. This role will also lead the development and implementation of effective, sustainable processes and solutions to support the needs of the business. This role will also act as champion for Zero Harm.

Hours of work

This is a part time position, likely 12-15 hours per week. You must be available to work between 8:30am to 5:00pm from Monday to Friday. The times are flexible that you work in most cases or per your manager's direction.

Major/Key Accountabilities- Ensure the management of all day-to-day interaction with CHEP in Mississauga Headquarters- Schedule/coordinate work hours and coverage as needed based on regular flow of staff and special events- Establish supply accounts for all field users and approve orders when necessary- Ensure that CHEP is receiving the best pricing and seek other vendors when necessary- Ensure that bills are paid on time and are within budget as well as entered through SRM, Coupa and Concur- Maintains and keeps up to date CHEP Canada office badging and security system- Handles all employee moves and Remedy tickets- Coordinates space planning for the building- Creates PO’s for all building invoices in SRM and Concur- Provides customer service to all CHEP employees- Responsible for stocking of fridges and coffee stations- Setting up and Cleaning after lunches/meetings- Shipping various boxes/letters to various CHEP locations across Canada (ie: PCN notes)- Responding to employees and vendors requests in the office and via phone- Meeting with vendors on site if required- Running to Costco or other supercenters to do for example last minute shopping (and regular shopping)- Stocking up and ordering cleaning supplies for our cleaning crew- Managing our Customer Experience Area (Purchasing and stocking up the Nespresso machine and Snack bar)- Stocking up all fridges with pop, milk and cream- Helping in decorating office during various Holidays (especially Christmas season)- Participant and overseer of the Joint Health and Safety Committee for the office, including monthly walk arounds and safety risk identifications- Administrator for Staples link- Partner with CLT to anticipate and prepare for events and customer visits and ensure the office and beverage centres are stocked accordingly- Provide support to Executive Assistant with adhoc requests as needed

**Qualifications**:
- Excellent interpersonal and communication skills (i.e. Customer Service skills)- Strong ability to multi-task- High school diploma required (college degree not required, but recommended)- Ability to work overtime if needed- Coaching skills- Prior management experience a plus- Microsoft Office- SRM- Concur

Experience- 3-5 years’ experience in Office Administration, customer service- Project management experience- Experience leading teams

Skills and Knowledge- Good interpersonal, written and verbal communication skills- Proven excellent customer service track record- Ability to work overtime if needed- Microsoft Office skills- Valid driver’s license- Emergency coordinator for CHEP Mississauga Building- Ability to