Accounts Payable Coordinator

**Permanent Full-Time**

**Position: Accounts Payable Coordinator**

**Reports to: Controller**

Science World is a mission-based, charitable organization that supports the development of STEAM (Science, Technology, Engineering, Art & Design and Math) literacy across British Columbia. Our mission is **_to ignite wonder and empower dreams through science and nature_** and our purpose is **_Science for All._**

Our people are our greatest asset. As part of our team, you will become part of a diverse community that acknowledges everyone’s unique talents and empowers people to do what is right for our visitors and each other. You will work in an environment where we believe in developing our employees and growing their strengths, while focusing on our values: Curious, Playful, Inclusive, Relevant and Collaborative.

**Position Description**:
We are looking for a team player with strong organizational and problem-solving skills, who is detail oriented and has the ability to multi-task and meet deadlines. Under the direction of the Controller, the Accounts Payable Coordinator will maintain the organization’s accounts payables and perform other accounting functions as may be assigned.

As a facility, Science World is generally open to the public seven days a week, with some extended evening hours in the summer months. Typical office hours are Monday to Friday 8:00am - 5:30pm, with front-facing and operational teams also working a variety of shifts including weekends, holidays and evenings. Hours of work and other related requirements will be scheduled according to business needs and this may include special events on evenings, weekends and holidays.

**Key Responsibilities**:
Accounts Payable
- Full cycle accounts payable, processing purchase orders, invoices, cheque requests, expense reports through an automated end-to-end paperless AP system (Beanworks)
- Maintain Beanworks system (user set-up, training, approval paths, etc.) and vendor files
- Verify coding, invoice data entry, reconcile transactions, monthly reporting, GL journal entries for month-end close
- Prepare and process electronic transfers and payments on a timely basis
- Reconcile credit cards and payments by scheduled processing deadlines
- Complete reconciliations between Beanworks and Sage 300, as well as Sage 300 subledger to general ledger
- Analyze accounts and create ad hoc reports, monitor accounts and correspond with vendors
- Provide support for the annual financial statement audit

Other
- Maintain petty cash
- Prepare royalty reports to support license payments
- Prepare PST, GST, withholding tax remittance reports and year-end T4A slips
- Back-up support for Accounts Receivable
- Perform other related duties as required to fulfill any changing business needs of this role

**Qualifications**:

- Post-secondary education in Business, Commerce, Accounting or a related discipline
- 4 years recent accounts payable or general accounting experience
- Proficiency in MS Office Suite, with good understanding of Excel, experience with Sage 300, Beanworks is preferred
- Knowledge of PST, GST and withholding taxes is preferred
- Excellent analytical abilities with exceptional verbal and written communication skills

This is a unionized position represented by CUPE 1004. The compensation rate is $29.99/hour.

Science World offers a substantial benefits package after successfully completing probation, including Extended Health, Dental, Voluntary RRSP/TFSA Plan, generous paid time off (vacation, sick, wellness days), Science World membership, RRSP matching and Professional Development.