Office Receptionist

Work Term: Temporary
- Work Language: English
- Hours: 16 hours per week
- Education: No degree, certificate or diploma
- Experience: Experience an asset
**Work site environment**:

- Business
**Tasks**:

- Greet people and direct them to contacts or service areas
- Operate switchboard or telephone system
- Record and relay information
- Schedule and confirm appointments
- Maintain work records and logs
- Answer telephone and relay telephone calls and messages
- Perform data entry
- Provide customer service
- Type and proofread correspondence, forms and other documents
- Arrange and co-ordinate seminars, conferences, etc.
- Answer electronic enquiries
- Compile data, statistics and other information
- Order office supplies and maintain inventory
- Arrange travel, related itineraries and make reservations
- Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
- Set up and maintain manual and computerized information filing systems
**Computer and technology knowledge**:

- Electronic scheduler
- MS Office
- Database software
- MS Excel
- MS PowerPoint
- MS Word
- MS Windows
- Microsoft Publisher
**Technical terminology**:

- Financial
**Area of work experience**:

- Reports and records
- Correspondence
- Charts, tables, graphs and diagrams
**Work conditions and physical capabilities**:

- Fast-paced environment
- Work under pressure
- Tight deadlines
- Repetitive tasks
- Attention to detail
**Personal suitability**:

- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Organized
- Reliability
- Team player
- Ability to multitask
- Accurate
- Client focus