Office Administration

7 days ago

Markham, Canada Prestigium Real Estate Ltd., Brokerage Full time

We are a real estate brokerage located in Markham, ON, seeking for a full-time Office Administrative Assistant.

Job Duties And Responsibilities:

- Preparing invoices, documentations and cheques to sign.
- Coordinating appointment schedules for open houses, listing presentations, showings, closing meetings, and other appoints.
- Answering routine inquires from clients, agents, and brokers.
- Greeting all customers, both on the phone and in person, in a professional and courteous manner.
- Opening and distributing the mails.
- Completing listing /selling processing activities in time manner.
- Operating office software support system (TransactionDesk, BrokerBay, brokerWOLF) for the office including front desk, back office and paperless office.
- Deal management.
- Checking files and file compliance.
- Preparing trade record sheets.
- Processing the documents for agents’ commissions.
- Preparing promotional articles and marketing materials for social media, such as Facebook, WeChat, Twitter and Instagram.
- Checking office inventory and ordering supplies in case of insufficiency.
- Social media/website updates and maintenance.
- Ensuring the office is running smoothly, kept clean, tidy, garbage-free and well organized at all times.

**Job Types**: Full-time, Permanent

**Salary**: $15.00-$17.00 per hour

**Benefits**:

- Casual dress
- On-site gym
- On-site parking
- Paid time off

Flexible language requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday

Ability to commute/relocate:

- Markham, ON: reliably commute or plan to relocate before starting work (preferred)

**Education**:

- DCS / DEC (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative: 1 year (preferred)

**Language**:

- Chinese (preferred)

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