Admin Asst Team Leader

6 days ago

Barrie, Canada Royal Victoria Regional Health Centre Full time

**Job Description**:
As the Administrative Assistant Team Lead, you will provide confidential administrative support services to the Program Directors, Clinical Directors, Program Chiefs, Physician Groups, Program Managers and oversight of Program Administrative Assistant(s) in maintaining the efficient operation of the program. In coordinating the day-to-day activities of the office, this role has responsibility for report preparation, maintaining files, formatting complex documents, and meeting/event planning. This role actively collaborates with the other Program Assistants in supporting RVH programs. In addition collaborates with the Senior Administrative Assistant Team and the Senior Leadership Team they support.
- Community College Diploma in a related discipline required
- Completion of a medical terminology course or comprehension of medical terminology an asset
- Progressive administrative experience supporting a senior level manager/executive, preferably in a health care environment
- Experience in the management and coordination of senior managers/executive schedule
- Ability to take and transcribe minutes
- Must be able to compose letters and deal with routine correspondence

You are ideal for this position if you have:

- Demonstrated commitment to maintaining strict confidentiality
- Superior multi-tasking, analytical and problem solving skills
- Strong organizational, prioritization and time management skills
- Excellent interpersonal and communication skills
- Adaptable to changes and able to work flexible hours in a fast-paced work environment
- High level of professionalism, initiative and creativity
- Must have a positive nature, can-do attitude and be a team player
- Attention to detail with a commitment to accuracy
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) / Adobe Pro
- Hypercare/ MeshAI experience considered an asset
- Experience working with RMS/ LMS/ Peoplesoft and UKG
- Experience with preparing executive documentation for Leadership Teams

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