Payroll & Benefits Specialist- Remote, Toronto

2 days ago

Toronto, Canada Smile DH Full time

AS THE WORLD MOVES TO FHIR, THERE ARE PLENTY OF REASONS TO SMILE
Smarter decisions, fewer barriers, and better incentives are just the beginning. Smile Digital Health makes it easy for healthcare stakeholders to collect and exchange data with our leading FHIR-based data liberation platform.

We reduce barriers between information and care for those who deliver or consume health services and products and whose roles or care are hindered by fractured, inaccessible or complex information systems.
Let’s make a difference

BE PART OF THE TEAM WORKING TOWARDS #BETTERGLOBALHEALTH

As a valued member of the HR team, the Payroll & Benefits Specialist will be responsible to process US semi-monthly payroll, including tax set up by state or province and process payroll for Smile DH. This position will be a 50% payroll process and the rest will be related to benefits administration, including monitoring of corporate policies and procedures that adhere to legal requirements. Integrity and the ability to provide value are crucial for this role.

**Responsibilities**:

- Process full payroll support throughout the employee lifecycle from onboarding, employee changes and offboarding for employees in Canada and the US.
- Process semi-monthly payroll for employees in multiple states of US and Canada using Dayforce.
- Support as Payroll back up for semi-monthly payroll as required.
- Ensure compliance with statutory reporting and filing requirements.
- Prepare year-end reporting including issuing of W2.
- Reconcile payroll deposits, tax withholdings, wage garnishments, and voluntary deductions.
- Manage employment verifications, unemployment inquiries, and garnishment requests.
- Work with payroll service providers and State agencies to reconcile tax inquiries and discrepancies.
- Monitor state registration and payroll tax reporting requirements with Finance.
- Complete monthly benefit audits and resolve discrepancies timely.
- Maintain benefits records, initiate and execute new hire and life event benefits enrollments.
- Reconcile vendor invoices.
- Assist with the company's annual open enrollment process.
- Prepare regular payroll reports for review.
- Maintain confidential payroll records.
- Ensure compliance with government laws and regulations which govern payroll practices.
- Subject matter expert on all payroll and health benefits plans related matters.
- Develops creative and alternative solutions with a focus on the employee experience.
- Maintains proper data integrity and confidentiality.
- Attention to detail, organizational skills, and precision with follow through in a timely manner.
- Other duties assigned to assist the overall Human Resources department.

**Requirements**:

- 3+ years of experience supporting US and Canada payroll.
- Experience and proficiency with Ceridian Dayforce or other payroll system.
- Certified Payroll Professional (CPP) or equivalent certification is preferred.
- Knowledge of US payroll tax requirements 401K and other US benefits is an asset.
- Well organized, self-motivated and able to work independently.
- Excellent problem-solving skills and attention to details.
- Proficiency with MS Office, Intermediate knowledge in Excel.
- Able to maintain confidential information; deal with people sensitively and professionally at all times.

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