Nanaimo Division Recruitment

**Nanaimo Division Recruitment & Retention (R&R) Administrator**

The Nanaimo Division of Family Practice is looking for a recruitment administrator to join our team

The Division of Family Practice is a non-profit, member-based organization celebrating over a decade of successfully supporting family practice and hospital-based physicians, nurse practitioners, and family medicine residents in the Nanaimo, Lantzville & Gabriola Island areas.

**Team Member Opening**:
**Job Title**:Recruitment & Retention (R&R) Administrator

**Status**: Part-time to Full-time opportunity

**Openings**: One

**Hours**:4-5 days per week (30 - 37.5 hrs)

**Schedule**: Monday to Friday | 8:30 am - 4:30 pm

**Type**: Permanent

**Benefits**:Health & Dental Benefits,Vacation Days, Sick Days, Personal Days, Stat Holidays, On-site parking.

**Pay Rate**:$25 - $27.00/hour (start)

**Closing Date**:Open until filled

**Work Location**: In-person

**Application Requirements**: Cover letter & resume

**Key Responsibilities**

Working under the direction of, and reporting to the Physician Recruitment & Retention Program Lead, the R&R Administrator is responsible for providing the following services:

- Meeting & Event Coordination: Schedule, organize and attend meetings and events, including some outside regular hours (early mornings, evenings, or weekends). Tasks include booking venues, sending invitations, arranging catering, managing attendee lists, liaising with venue contacts to ensure smooth delivery of successful meetings and events.
- Record meetings, transcribe and distribute minutes on time, maintain accurate/organized records, follow up on decisions made, and ensure required actions are initiated.
- Clinic Tours: Support clinic tours for visiting physicians, providing personalized one-on-one introductions to clinics, colleagues, and the community.
- Community Promotion: Learn about Nanaimo and Vancouver Island to effectively promote the region to prospective physicians.
- Take initiative to engage with Nanaimo businesses/resource providers and increase knowledge of the city and Vancouver Island;
- Provide support for the UBC Resident Physician Program including, organizing/attending events to promote engagement, working closely with Residents on the R&R Advisory Committee.
- Engage with Members and Clinic Managers to identify opportunities for engagement and support for the program.
- Office Support: Assist with daily office tasks such as answering phones, greeting visitors, running errands, and keeping the workspace tidy.
- Collect, manage, store, analyze data and use information per the _Personal Information Privacy Act_ and follow all confidentiality/privacy policies as directed by the Division.
- Other duties as required

**Qualifications & Work Experience**:

- Post-secondary education in administration is essential
- 2+ years of recent experience in business or office administration. Applicants who have demonstrated a combination of relevant education, training, and/or experience will be considered.
- Experience or education in communications or social media marketing is an asset.
- Experience using the Wix website platform is an asset.
- Previous experience working in healthcare and/or non-profit organizations is considered a strong asset.
- A valid driver’s license and access to a car is mandatory.

**Essential Skills & Attributes**:

- Comfort in speaking with professionals, preferably in a healthcare setting, through networking, one-on-one meetings, or larger events.
- Polished communication skills, including verbal, written and digital.
- Able to work unsupervised, take initiative, and produce high-quality work while meeting tight deadlines and collaborating with Division team members as needed.
- Comfort with ambiguity, coupled with a proactive mindset and positive attitude
- Willingness to navigate changing priorities demonstrating flexibility and resourcefulness when addressing challenges

**About the Nanaimo Division**:
The Nanaimo Division of Family Practice - respectfully acknowledges we work on the traditional territory of the Snuneymuxw Nation. We are committed to cultivating a culturally safe work environment that reflects our Team’s core values and promotes diversity and inclusion.

Our vision, _a healthy Nanaimo through empowering and supporting our primary care community, _is a key driving force for our team. In collaboration with community partners, stakeholders, and members, we support a variety of initiatives including, but not limited to, Primary Care Networks (PCN), Physician Recruitment and Retention, Long-Term Care, Pediatrics and Physician Education & Events.

**Job Types**: Full-time, Part-time, Permanent

Pay: $25.00-$27.00 per hour

Expected hours: 30 - 37.5 per week

**Benefits**:

- Dental care
- Extended health care
- On-site parking
- Paid time off
- Vision care

Ability to commute/relocate:

- Nanaimo, BC V9S 1H8: reliably commute or plan to relocate before starting work (required)

Work