Accounts Payable

2 weeks ago

PointeClaire, Canada Easton's Group of Hotels Inc. Full time

Job overview

**Responsibilities**:
Accounts Payable:

- Reconciles processed work by verifying entries and comparing system reports to balances.
- Charge expenses to accounts and cost centres by analyzing invoice/expense reports; recording entries.
- Pays vendors by monitoring discount opportunities; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments.
- Pays employees by receiving and verifying expense reports; preparing checks n timely basis.
- Maintains accounting ledgers by verifying and posting account transactions.
- Verifies vendor accounts by reconciling monthly statements and related transactions.
- Disburses petty cash by recording entry; verifying documentation.
- Reports sales taxes by calculating requirements on paid invoices.
- Protects organization's value by keeping information confidential.
- Accomplishes accounting and organization mission by completing related results as needed.

Accounts receivable:

- Prepares all invoices and statements and mails promptly following audit requirements.
- Processes and makes proper adjustments to city ledger accounts as needed
- Balances and reconciles all settled credit card transactions.
- Reconciles income audit on a daily basis.
- Responds to guest queries concerning billings and prepares account adjustment for approval of supervisor.
- Liaison with all hotel departments.
- Approves and processes direct billing requests through use of D&B reports and reference checks
- Prepares and monitors monthly aging of account’s; prepares statements and collection letters for delinquent accounts, makes phone calls to collect on overdue accounts.
- Processed all banquet bills on a weekly basis in a timely manner
- Maintains accurate accounts receivable files with proper documentation as per control procedures.
- Conducts monthly credit meetings
- Responds quickly to guest requests in a friendly manner. Follows up to ensure guest satisfaction.
- Provides a professional image at all times through appearance and dress.
- Follows company policies and procedures.

Qualification & Requirements

**Experience**- A minimum of 3 (three) years’ experience in a similar position
- College education
- Hotel experience would be an asset
- Experience in Great Plains Dynamics preferred but not required

**Skills**:
- Good communication skills
- Good computer skills in MS Excel
- Detail oriented

**Working Conditions**- May be required to work nights, weekends, and holidays.
- Will be required to work in a fast-paced, stressful environment.
- Required to sit for long periods of time

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