Project Administrator

Overview / Responsibilities:
Wood currently has an exciting opportunity for a
**Project Administrator**. Reporting to the Engineering Manager for our Forest Industry business, this position is located in our Vancouver, BC office. The role has overall responsibility for providing and coordinating administration functions in numerous areas, including Project Administration, General Administration and Project Document Control, If you have a successful track record and thrive on challenges in a fast-paced environment, this is the opportunity for you.

**Key Responsibilities**
- Providing administrative assistance to the Project Managers, Project Leads as well as all team members, as required
- Editing and formatting reports, specifications, as well as other technical and non-technical documents in accordance with company or applicable project standards
- Maintaining Project Management Plans (PMP), updating Procedures, Instructions and Forms (PIFs) within the Wood Management System
- Maintaining consistency in project documentation for format and content, including editing and proofreading documents
- Providing assistance with the setup of new projects
- Maintaining project files and internal and external reporting requirements
- Preparing, and handling all administrative tasks including, but not limited to file and document management, coordinating travel, preparing expense statements, coordinating team events, and archiving
- Scheduling and attending meetings, recording and generating minutes of meetings
- Preparing spreadsheet(s) and maintaining databases and logs, as required
- Coordinating, printing, scanning, and issuing of non-technical documents
- Administrating and maintaining SharePoint, Project Workspaces, Project Webs, Project Drives, and hard copy file systems as required
- Initiating and maintaining SharePoint Workflows (Projects, Studies & Reports, Archiving, etc.) as required
- Coordinating project related matters between internal and external stakeholders
- Maintaining working knowledge and status of active projects
- Other related duties as may be required

Skills / Qualifications:

- Minimum 5 years’ experience in an administrative role
- Highly proficient business and technical writing and editing skills
- Excellent interpersonal, written, and verbal communication skills
- Ability to coordinate several high-priority deadlines simultaneously
- Ability to demonstrate flexibility when dealing with changing priorities
- Excellent organizational and prioritizing skills with the ability to multitask and work under the pressure of constant deadlines
- Exhibit an extremely high level of professionalism and superior attention to details
- Exceptional client relations and customer service skills
- Able to demonstrate sense of initiative and ownership
- Aptitude to exercise foresight as well as good business judgment to anticipate and solve problems with mínimal oversight
- Energetic, self-motivated and quick to learn with a focus on continuous improvement
- Ability to work in a team or independently in a multi-disciplinary team environment
- General familiarity with construction document control and contract administration processes, procedures, and requirements

Company Overview:
Diversity Statement (EEO):
We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.