Administrative Manager

**EXECUTIVE ASSISTANT**

**Richmond, British Columbia**

We are a local premier developer focusing on creating diverse masterplan communities. With 20 years of experience in the advanced comprehensive real estate industry in Canada and China, we have established strong local acquisition knowledge and global connection. With our professionalism, passion, and global vision, we believe we can provide our customers with refined and high-quality standard homes.

**Main Function**

Kingdom Property Investment Ltd. is seeking an Executive Assistant. The Executive Assistant is responsible for providing administrative support to Director. The Executive Assistant provides confidential assistance while maintaining the highest standard of professionalism and tact.

**Areas of Responsibility**
- Team Leadership and Development:

- Lead, mentor, and develop team members across the Business Administrative, Trading, and Operation teams.
- Foster a collaborative and inclusive team culture that encourages innovation and continuous improvement.
- Conduct regular team meetings and one-on-one sessions to provide feedback, set goals, and support professional growth.
- Business Process and Policy Building and Optimization:

- Design, implement, and refine business processes and policies to enhance efficiency and productivity.
- Develop and maintain standard operating procedures (SOPs) for all teams to ensure consistency and quality.
- Monitor and analyze workflow to identify areas for improvement and implement solutions.
- Documentation and Compliance:

- Prepare and write documents according to business agreements internally and externally.
- Ensure accurate and timely documentation, reporting, and compliance with company policies.
- Maintain records and documentation to support business operations and decision-making.
- Performance Monitoring and KPI Assessment:

- Track team performance metrics and prepare regular reports for senior management.
- Use data-driven insights to make informed decisions and drive continuous improvement.
- Conduct KPI assessments to ensure all teams meet their performance targets and contribute to the overall success of the organization.
- Cross-Functional Collaboration:

- Facilitate effective communication and collaboration between teams to achieve common objectives.
- Coordinate with other departments to align business strategies and operational goals.
- Act as a liaison between senior management and team members to ensure alignment and transparency.

**Qualification**

**Education / Technical / Experience**
- Degree in Business Administration, Management, or a related field.
- Proven experience in a managerial role, preferably overseeing multiple teams.
- Strong leadership, communication, and interpersonal skills.
- Excellent organizational and process-building abilities.
- Proficiency in using business management software and tools.
- Excellent oral and written communication skills
- Intermediate to advanced proficiency of Microsoft Office Suite including development and use of templates, styles and all advanced functions
- Excellent understanding of business principals and reporting mechanisms.
- Excellent understanding of current technology (eg: iphone; surface; meeting room equipment; AV equipment; wireless displays etc)
- Able to handle confidential information with tact and professionalism.
- Ability to work independently
- Ability to work quickly in a fast paced environment with tight timelines
- Ability to work closely with others internally and externally in a highly collaborative manner
- Excellent interpersonal and relationship building skills
- Strong attention to detail and accuracy
- Emotional maturity
- Resourceful and flexible
- Proven organizational and time management skills
- Must have valid class 5 driver's license and own vehicle

**Competencies**

**Core Competencies**
- Change Agility
- Communication
- Drive & Energy
- High Standards
- Initiative
- Integrity
- Organizing & Planning
- Problem Solving & Decision Making

**Role Specific Competencies**
- Composure
- Functional & Technical Expertise
- Learning Agility
- Team Player

Pay: $70,000.00-$90,000.00 per year

Additional pay:

- Bonus pay
- Commission pay
- Overtime pay

**Benefits**:

- Company car
- Company events
- On-site parking
- Paid time off

Flexible language requirement:

- French not required

Schedule:

- 8 hour shift
- Overtime

Ability to commute/relocate:

- Richmond, BC: reliably commute or plan to relocate before starting work (required)

**Education**:

- Bachelor's Degree (required)

**Experience**:

- Administrative: 1 year (required)

**Language**:

- Mandarin (preferred)

Work Location: In person