Executive Assistant

2 days ago

Dorval, Canada Air Canada Full time

**Description**

**Being part of Air Canada is to become part of an iconic Canadian symbol, recently ranked the best Airline in North America. Let your career take flight by joining our diverse and vibrant team at the leading edge of passenger aviation.**

**Key Functions & Responsibilities**:

- Establish and maintain effective relationships with key members of the organization and gain their trust and respect.
- Interface/liaise regularly with other Air Canada Executives, their assistants, their leadership teams and external customers.
- Conduct daily calendar management (Outlook) and proactively adjust their schedule based on priorities.
Organize meetings from end to end (planning, agenda, scheduling, and technology)
- Coordinate travel arrangements, including flight, hotel, meals and car rental reservations.
- Prepare PowerPoint presentations.
- Coordinate and/or prepare reports and other materials for meetings.
- Complete expense reports.
- Create/maintain contact lists and spreadsheets.
- Monitor and provide updates on departmental budget.
- Maintain accurate records & filing of records.
- Provide assistance with special projects as required.
- Proactively follow up with team members to ensure that all deliverables are achieved in real time.
- Other duties as assigned.

**Qualifications**
- Minimum of a high-school diploma or equivalent with 5+ years' experience in providing administrative support in an upper-management capacity.
- Ability to work well and maintain composure under pressure, meet deadlines and work with minimum supervision.
- Strong sense of initiative and disposition to innovate to improve processes.
- Strong interpersonal skills: problem solving, customer focused, approachability.
- Excellent organizational skills: planning, priority setting and managing through systems.
- A very high degree of diplomacy, discretion, professional maturity and judgement.
- Looks beyond the obvious and is able to overcome obstacles and challenges.
- Excellent communication skills.
- Expert knowledge of Windows and all Microsoft Office products.
- Flexibility and willingness to work extended hours, on occasion.

**Conditions of Employment**:
**Linguistic Requirements**

**Diversity and Inclusion**

Air Canada is strongly committed to Diversity and Inclusion and aims to create a healthy, accessible and rewarding work environment which highlights employees' unique contributions to our company's success.

  • Executive Assistant

    1 day ago

    Dorval, Canada Bombarbier Full time

    When applicable, Bombardier promotes flexible and hybrid work policies.Why join us?  Bombardier is a global leader, creating innovative and game-changing planes. Our products and services provide world-class transportation experiences that set new standards in passenger comfort, energy efficiency, reliability and safety. We are a global organization focused...

  • Executive Assistant

    23 hours ago

    Dorval, Canada Bombardier Transportation GmbH Full time

    When applicable, Bombardier promotes flexible and hybrid work policies. Bombardier is a global leader, creating innovative and game-changing planes. Our products and services provide world-class transportation experiences that set new standards in passenger comfort, energy efficiency, reliability and safety. We are a global organization focused on working...

  • Executive Assistant

    2 weeks ago

    Dorval, Canada Groupe Marcelle Full time

    Located in Montreal, Quebec, the Canadian company Groupe Marcelle is a leader in the cosmetics industry. With the highest standards of quality and excellence, Groupe Marcelle develops, manufactures, and distributes care and makeup products and accessories with a portfolio of four brands: Marcelle, Watier, Annabelle and CW Beggs and Sons. At Groupe Marcelle...

  • Executive Assistant

    2 weeks ago

    Dorval, Canada Air Canada Full time

    **Description** **Being part of Air Canada is to become part of an iconic Canadian symbol, recently ranked the best Airline in North America. Let your career take flight by joining our diverse and vibrant team at the leading edge of passenger aviation.** **Scope** **Key Functions & Responsibilities** - Establish and maintain effective relationships with...

  • Executive Assistant

    2 days ago

    Dorval, Canada Bombardier Full time

    When applicable, Bombardier promotes flexible and hybrid work policies._ **Why join us?**: At Bombardier, we design, build and maintain the world’s peak-performing aircraft for the world’s most discerning people and businesses, governments and militaries. We have been successful in setting the highest standards by putting our people at the heart of it...

  • Assistant, Executive

    6 days ago

    Dorval, Canada Aecon Group Full time

    **Come Build Your Career at Aecon!** As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to...

  • Executive Assistant

    7 days ago

    Dorval, Canada Top Aces Inc. Full time

    Top Aces is a privately owned, Montreal-based global leader in aerospace and defence founded in 2000 by three former Royal Canadian Air Force CF-18 fighter pilots. We provide advanced adversary (Red Air), air-defense and Joint Terminal Attack Controller (JTAC) training services to allied forces around the globe, including Canada, Germany and the USA. Top...

  • Executive Assistant

    4 days ago

    Dorval, Canada Bombardier Full time

    When applicable, Bombardier promotes flexible and hybrid work policies._ **Why join us?**: At Bombardier, we design, build and maintain the world’s peak-performing aircraft for the world’s most discerning people and businesses, governments and militaries. We have been successful in setting the highest standards by putting our people at the heart of it...

  • Executive Administrative Assistant

    2 weeks ago

    Dorval, Canada GLS Canada Full time

    Executive Administrative Assistant **Scope**: **Key Functions & Responsibilities**: - Coordinate the CFO’s calendar and schedule appointments, events, and meetings- Secure meeting/conference rooms, catering, AV equipment and distribute handouts and meeting notes where necessary.- Assist with the preparation of meetings and presentations including creating...

  • Executive Assistant

    2 days ago

    Dorval, Canada Bombardier Full time

    Bombardier is a global leader, creating innovative and game-changing planes. Our products and services provide world-class transportation experiences that set new standards in passenger comfort, energy, efficiency, reliability and safety. We are a global organization focused on working together with a team spirit. **In your role, you will**: - Manage...