Office Administrator

7 days ago

Markham, Canada Pro Watts, Inc. Full time

Boutique style multi disciplinary engineering firm is looking for an Office Administrator. Since it was established in 2004 we have grown our client base serving multiple industries in Ontario and globally.

**The Role: Office/Contract Administrator**

We’re looking for a resourceful and energetic problem-solver to contribute to a great working environment for our Markham-based team.

**Description**:
**What You’ll Be Doing**
- Maintain the office at a professional, comfortable and healthy standard
- Coordinate and schedule meetings and appointments, take minutes of meeting
- Maintain a positive and efficient working environment
- Recruitment, Onboarding, and Employee Relations as required
- HR support: Up-keeping employee documentation, assisting with performance reviews
- Provide executive assistance to leadership as required, on ad hoc projects, calendar management and scheduling
- Assist in the preparation of budgets and reports for internal and external resources
- Assist with complex administrative tasks (i.e. provide invoicing and accounts reconciliation support, prepare accounts payable report )
- Assemble data and prepare periodic and special reports, manuals and correspondence,

**Qualities**
- Entrepreneurial problem-solver - you take the initiative, think on your feet, and get things done
- Ultra-organized - you’re a strong planner with great attention to detail who juggles multiple priorities with ease
- Collaborative - you’re a team-player for whom no job is too small
- Motivated by impact and growth - you want to make a difference at scale

**Requirements**:

- Available to start immediately
- Diploma / Certificate in Office Administration or equivalent experience
- Prior experience in an Engineering/Consulting setting would be an asset,
- Understand the basics of accounting, bookkeeping or data analysis experience.
- Working experience with accounting software. (i.e. Sage 50 ) is an asset
- Native written and verbal skills to communicate with all levels of the organization, clients, contractors.
- Interpersonal skills and ability to work well with different people across the organization
- Advanced Excel knowledge a must

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus pay

**Experience**:

- Office Administration: 3 years (preferred)
- Ontario Bookkeeping: 1 year (required)
- working with advanced Excel: 2 years (required)

Licence/Certification:

- Ontario Bookkeeping Certificate (preferred)

Work Location: In person

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