Administrative Coordinator

1 week ago

Vancouver, Canada Kamengo Full time

We are seeking an Administrative Coordinator to organize every day office activities and support the delivery of projects. We are also interested in learning more about your interests and the skills you are keen to develop. We would be happy to see this position be used as a platform for you to further develop your career.

We are a small, family-owned engineering firm based in Vancouver, BC. Our office is located in Mount Pleasant and is a 5-minute walk from the Broadway-Cambie and Olympic Canada Line stations. Our mission is to use our (very quaint and specific) expertise to help solve big problems faced by industry and help pave the way to a more sustainable future.

We are looking for someone who is obsessed with being organized, is comfortable with computers, is adventurous and willing to step into realms in which she or he has limited expertise, is humble enough to view no task as too small, and possess a can-do attitude. The tasks for the Administrative Coordinator fall into three categories:
**Help keep the office running.**
- Perform simple bookkeeping
- Process and issue invoices
- Monitor company accounts payable and accounts receivable
- Answer the phone
- Manage the office landscaper and cleaners
- Help keep office tidy

**Coordinate travel and trade-shows, and support marketing activities.**
- Assist sales team to book flights, hotel rooms and car rentals
- Help signing up for conferences
- Organize the shipping of trade materials to and from trade shows
- Support sales events including lunch and learns and office open houses
- Help update our customer database
- Assist with social media posts

**Support the delivery of major projects and spare parts.**
- Help monitor project schedules
- Coordinate/expedite the company's many sub-suppliers
- Assist the company’s quality assurance program
- Organize and manage project documentation, tasks, and client correspondence.

**Salary**: $48,000.00-$55,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- Paid time off
- Vision care

Schedule:

- Monday to Friday

Work Location: One location

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