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Purchasing & Inventory Control Specialist

3 weeks ago

Guelph, Canada Gateway Services Inc Full time

**Job Overview**

The Purchasing and Inventory Control Specialist reporting into the Purchasing Manager, is responsible for ensuring the facilities have the product, material and supplies required to operate efficiently in ways that are aligned with the company’s standards. You will also be responsible to conduct administrative tasks and support activities to keep the department running efficiently.

**Duties & Responsibilities**
- Send inquiries to our suppliers for what stock items are required.
- Create purchase orders for re-stock items.
- Verify receipt of items by comparing items received to items ordered; resolves errors with suppliers.
- Follow up on orders to ensure that materials are shipped and delivered as booked.
- Report discrepancies to the Purchasing Manager
- Help train and Support Facilities with our ERP system NetSuite.
- Utilize purchasing reports to monitor inventory quantities and purchase relevant products when ordering parameters are met.
- Accurately prepare and provide purchase orders to suppliers to optimize inventory and ensure availability required for assigned vendors.
- Update purchase orders, using Enterprise Resource Planning (ERP) software, regarding changes to deliveries in a timely fashion, based on vendor confirmations.
- Execute all duties in accordance with the company’s key performance indicators, business objectives, guiding values, policies, and procedures.
- Plan warehouse transfer orders to facilities
- Ensure cycle counts are done on time and resolving discrepancies.
- Invoice resolution where necessary
- Report issues to the Financial Controllers and Purchasing Manager for any inventory loss or write off requests.
- Set up LTL Freight shipments for purchase orders.
- Report cost discrepancies and price increases

**Education, Training & Qualifications**
- Two + years’ experience in Supply Chain
- NetSuite experience is preferred.
- Technical competence with standards and materials and issuing Purchase Orders

**Skills & Abilities**
- Excellent communication, including written, verbal, and active listening skills.
- Excellent organizational and time management skills; and the ability to multi-task
- Good team-player with the ability to build strong, functional relationships and work collaboratively.
- Accepts accountability for and takes pride in their work.
- Resourceful and creative problem solver
- Takes initiative and drives for results.
- Resilient, professional, and conducts their business with tact and diplomacy

**Working Conditions**
- Frequently using a computer, repetitive hand/wrist/finger motion
- Manual dexterity, sitting for prolonged periods