Database Administrator

**About Us**

The Calgary Region Immigrant Employment Council (CRIEC), established in 2010, is a dynamic non-profit organization based in Calgary, Alberta. CRIEC is dedicated to advancing pathways and building positive relationships between Calgary employers and internationally trained professionals. By bridging these connections, we promote hiring and retention of diverse international talent, in the local workforce contributing to the local economy.

We offer a variety of impactful and innovative programs that help internationally trained newcomers integrate well into the workplace and the Calgary community, including mentoring programs, competency workshops and employer connector programs. Over the years, CRIEC has successfully built a network of partnerships with employers, professional associations, community organizations, post-secondary institutions, and corporate champions. This collaborative approach ensures that our efforts are effective, relevant, and responsive to the needs of employers and the newcomers we serve.

**Our Team**

At CRIEC, our team is passionate, dedicated, and driven by a shared mission to support internationally trained professionals in achieving their career aspirations. Our diverse group brings a wealth of experience from various sectors and backgrounds, united by a common goal. Our team is celebrated for our collaborative spirit, innovative thinking, and stalwart support for each other, our clients, and our community partners.

**About You**

You are a detail-oriented and highly organized professional who excels at maintaining data consistency and efficiency across teams. With advanced technological skills, you have managed databases using a wide range of software, ensuring data integrity at every step. A lifelong learner, you are always exploring new methods to improve processes and drive efficiency. Your strong verbal and written communication skills allow you to clearly convey technical information to non-technical teams, fostering effective collaboration across teams. Your passion for streamlining operations, paired with excellent time management, makes you a reliable and proactive team member.

You have:

- Exceptional interpersonal and communication skills
- A strong work ethic
- The ability to thrive both in a team environment and while working independently
- A fun-loving personality

**About the role**

The Data Administrator will play a key role in managing the organization’s data systems, ensuring accurate data entry, maintenance, and reporting across multiple platforms. This is an administrative role that requires a strong understanding of IT systems. The primary focus will be on data integrity, database management, and supporting CRIEC’s various projects and operational needs.

**Job Type**: Fulltime Contract (3-4 month term)

Reports to Project Manager, ITAP

Location: Hybrid (1-2 days in-office required)

**Responsibilities**
- Manage and maintain accurate data across CRIEC’s databases and systems
- Ensure data integrity by regularly updating and cleaning datasets, identifying discrepancies, and resolving them
- Enter, update, and verify data within various software platforms and databases
- Support data migration processes when updating or changing systems.
- Develop new reporting dashboards and generate regular and ad-hoc reports to support internal decision-making and external reporting requirements.
- Collaborate with various departments to gather, input, and maintain accurate data for organizational projects and initiatives.
- Assist administrative staff with data-related tasks, including data entry, generating reports, and maintaining records.
- Provide data summaries and insights to various departments, ensuring information is clear and actionable.
- Analyse data to identify trends, gaps, or areas of improvement for operational efficiency.
- Work closely with IT to ensure the smooth operation of data systems, monitor system performance troubleshoot any issues, and assist with system upgrades or implementations.
- Provide basic training and support to staff on the use of databases and data management tools as needed.
- Maintain accurate documentation of data processes and system updates.
- Ensure compliance with data privacy and security policies, adhering to internal and external requirements.
- Coordinate with relevant departments to ensure data management practices meet organizational standards and compliance requirements.
- Support cross-functional teams in optimizing data workflows and ensuring data is accessible and reliable.
- A willingness to take on additional responsibilities as they arise.

**Qualifications**

Must Have
- Bachelor’s degree in business administration, Information Management, or a related field (or equivalent work experience).
- 2-5 years of experience in a data administration or data management role
- Proficiency in data management software (Microsoft Excel, Microsoft SharePoint, CRM systems, database management tools).