Graduate Officer

**Regular/Temporary** - Regular **Job Title** - Graduate Officer **Job ID** - 71587 **Location** - HSC- Central Campus **Open Date** - 08/25/2025 **Job Type** - Limited Term (>12 months) **Close Date** - 09/16/2025 **Employee Group** - Unifor Unit 1, Staff **Favorite Job** **Department** - FHS Educ HSGS **Salary Grade/Band** - Grade 6 **Salary Range** - $22.94 - $36.83 (hourly) **Contract Duration** - 18.2 Months **Hours per Week** - 35 **Posting Details** **Schedule** - 8:30am to 4:30pm, Monday to Friday **Education Level** - 2-year Community College diploma in Office Administration, or related field. **Career Level** - Experienced Should the successful applicant be a Unifor Unit 1 bargaining unit member, who meets the eligibility conditions of Article 19.02 of the Unifor Unit 1 Collective Agreement, then the Limited Term Assignment will be defined as a Career Growth Opportunity in accordance with Article 19 of the Unifor Local 5555 Unit 1 Collective Agreement. **Graduate Officer** **JD 0108** **Unit/Project Description**: The Masters in Health Science Education (HSED) graduate program is designed to foster learning in health professions education. It provides students with opportunities to develop a comprehensive understanding of current professional practice in health science pedagogy and research principles in health science education. ‘The Division of eLearning Innovation (or DeLI) is an educational research and development group within the Michael G. DeGroote School of Medicine at McMaster University, which also supports the medportal curriculum management system and other learning technologies within the School of Medicine.’ Reporting to the Program Manager, Education Services is seeking a full-time **Graduate Officer** to provide support for both HSED and DeLI. Within HSED, this student-facing position also provides support for, and contributes to, the vibrant culture of the program with active involvement in many facets of the graduate student experience. **Job Summary**: Responsible for coordinating the admissions process for programs within the department. Reviews and summarizes applicant files for committee acceptance decisions. Provides program information and general assistance to prospective students and applicants. **Purpose and Key Functions**: - Monitor admissions and prepare forecasts of returning students to determine if enrolment targets will be met. - Provide information, answer questions, and discuss academic interests with applicants. - Engage potential applicants in discussions at recruitment events. - Provide information to international applicants on the academic criteria required from their country of origin. - Write a variety of documents such as correspondence, procedure manuals, reports, and minutes. - Monitor budgets and reconcile accounts. Complete financial forms including, but not limited to, travel expense reports, electronic cheque requisitions, purchase orders and journal entries. - Monitor student status’ and review registrations for accuracy. - Review student records to ensure that they have met the degree requirements specified for degree completion and convocation. - Update material included in department brochures, websites, and other informational material. - Compile admissions and completion statistics for various internal and external reports. - Ensure adherence to relevant policies and procedures including those surrounding admission procedures and exam processes. - Work with faculty instructors to coordinate the online registration for courses which involves determining the prerequisites and limited enrolment functions for each course offered. - Coordinate and organize the PhD comprehensive exam process. - Address extenuating circumstances regarding medical documentation from students’ physicians for accommodations, extensions, or deferments. - Assign each new student to a faculty supervisor. - Process graduate student scholarship information in collaboration with the School of Graduate Studies and program scholarship committee members. - Determine initial funding in the form of an annual student stipend and initiate the payment authorization process. - Input financial information required to process payroll. - Update and maintain information in databases. - Review transcripts from domestic and international universities and use existing documentation to convert grades to the comparable University standards. - Calculate domestic and international student grade point averages. - Calculate the initial sources of funding required to make up each student's annual stipend or salary. - Obtain information from the Office of International Affairs regarding foreign applicants. - Arrange and attend admission’s committee meetings. - Maintain and ensure the confidentiality of student admissions records and committee files. **Supervision**: - Provide lead hand supervision and is responsible for the quality and quantity of work of others. **Qual