Office Services

3 days ago

Calgary, Canada Gowling WLG Full time

**ABOUT GOWLING WLG**

At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service.

When it comes to diversity, we not only accept it - we celebrate it, support it and thrive on it. To create an engaging and rewarding place to work, we seek to attract talented people from a diverse range of backgrounds and cultures. Our aim is to help everyone reach their full potential and achieve their personal and professional goals.

Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. We are guided by our firm’s Core Values - The Power of Teamwork, Always Striving to be Better, We all Bring Something Different - in all that we do.

Our diverse group of legal professionals, law students, law clerks/paralegals, legal administrative assistants and business support services team work together, and are respected and valued for their individual contributions.

**PROFILE**

This role will work from 9 am to 5 pm Monday to Friday each week with the willingness to work from 7:30 am to 3:30 pm to provide vacation coverage for the Hospitality Coordinator when required. Office Services supports event planning, and will require overtime from time to time.

**RESPONSIBILITIES**
- Provide support to all areas within Office Services and Hospitality including but not limited to photocopying and document assembly, mail distribution, sanitization, courier desk, and preparing boardrooms for client meetings and events;
- Assist with office moves and provide general maintenance duties as required;
- Set up meetings on our client floor ensuring all details including setup and catering align with our commitment to excellence;
- Ensure excellence in food and beverage services including but not limited to opening the afterhours snack cupboard, restocking and cleaning up following late events and client meetings;
- Assist with maintaining and cleaning café spaces on practice floors;
- Work as part of a team to ensure timely response to requests, and excellent internal and external client service;
- Other duties as assigned.

**QUALIFICATIONS**
- A Highschool Diploma is required;
- Administrative or Office Services experience in a professional services environment is an asset;
- Excellent interpersonal, communication, and teamwork skills;
- Strong commitment to professionalism, and taking care of client and firm needs in a courteous manner;
- Demonstrated ability to work well independently, and in a team environment;
- Ability to handle a varied and demanding workload with experience prioritizing and organizing workflow for efficiency;
- Ability to work in a fast paced environment, moving throughout the firm and transporting materials on an ongoing basis. The ability to lift a maximum of 50 lbs is required;
- Strong attention to detail with preference given for demonstrated experience with Microsoft Office Suite;
- ProServe certification is preferred or willingness to be certified.

Gowling WLG (Canada) LLP is proud to offer equal employment opportunities.

Gowling WLG (Canada) LLP employees benefit from a hybrid work environment.

If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know.

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