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Accounting Associate

2 weeks ago

East York, Canada H. A. Kidd and Company Limited Full time

**Job Title: Accounting Associate**

**Reports to: Financial Controller**

**Location: East York, Canada (In Office Position)**

**Job Overview**:
**Key Responsibilities**:

- Collect and process payments from customers, making collection calls as necessary.
- Address and resolve customer inquiries and issues concerning the accounts receivable collections process.
- Prepare daily bank deposit and maintain daily bank position, forwarding reports to senior management.
- Coordinate and supervise the Montreal collection office.
- Prepare monthly cash forecast based on outstanding receivables.
- Reconcile credit card statements and vendor statements; maintain merchandise in transit schedules.
- Manage, record, and follow-up resolution of outstanding invoices in the payment system.
- Process and validate payments of all types of invoices (freight, merchandise, and expenses) as per standard operating procedures, ensuring accuracy and adherence to established payment policies.
- Prepare weekly Electronic Funds Transfer (EFT) and cheque runs for both CAD and USD, ensuring all checks are photocopied before mailing.
- Assist in year-end, T2200, and General Ledger account reconciliations.
- Investigate and resolve any discrepancies between invoices and purchase orders.
- Respond to vendor inquiries concerning outstanding invoices.
- Retrieve invoices as needed by vendors, auditors, and management.
- Assist in maintaining accounts payable files as per department standards.
- Complete banking forms required for credit accounts or to update existing ones.
- Liaise with the Sales/Operations teams to resolve credit and collection issues.
- Assist in preparing month-end reports and distributing related reports as required.
- Perform other related duties as assigned by the Financial Controller.

**Qualifications**:

- Post Secondary Education in Accounting, Finance, or a related field.
- 1-2 years of experience in an accounting or finance role.
- Exceptional understanding of accounts payable and receivable processes.
- Strong proficiency in Microsoft Office Suite (especially Excel) and familiarity with accounting software.
- Excellent attention to detail, accuracy, and ability to handle confidential information.
- Strong problem-solving skills and ability to analyze financial data.
- Excellent communication and interpersonal skills to maintain relationships with internal teams and external partners.
- Ability to multitask, prioritize, and manage time effectively.
- Fluent in both English and French (preferred).

**Job Types**: Full-time, Permanent

**Benefits**:

- Disability insurance
- Extended health care
- Life insurance
- Paid time off

Schedule:

- Monday to Friday

Ability to commute/relocate:

- East York, ON M4B 3P2: reliably commute or plan to relocate before starting work (required)

Application question(s):

- What is your salary expectation?

**Experience**:

- ERP systems: 1 year (preferred)

**Language**:

- French (preferred)

Work Location: In person