Payroll Clerk Ii

**Requisition ID**:44669

**Organization**

Located on the traditional, ancestral and unceded lands of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh Úxwumixw (Squamish), and səlilwətaɬ (Tsleil-Waututh) Peoples, Vancouver has a commitment to becoming a City of Reconciliation. Vancouver consistently ranks as one of the world’s most liveable and environmentally sustainable cities. Named among Canada's Top 100 Employers, BC's Top Employers, and Canada's Greenest Employers, the City of Vancouver seeks colleagues who can help shape and embody our core commitments to sustainability, reconciliation, equity and outstanding quality of life for all residents.

Consider joining our committed team of staff and being part of an innovative, inclusive and engaging workplace. Working at the City of Vancouver and within the public service can be a rewarding career where you play a key role in ensuring impartial and equitable access to services, upholding ethical governance, and addressing the needs of citizens with integrity and dedication.

**Main Purpose and Function**

This position performs moderately complex payroll processing via SAP ERP payroll integrated system. The incumbent is responsible for receiving, reviewing and processing employee payroll related transactions. The work involves maintaining records, inputting information into the SAP system, generating payroll transaction results and reports, validating the data and results, correcting any errors and balancing to ensure compliance and accuracy.

The position reports to the Supervisor, Payroll Services and this position is a key member of the Corporate Payroll team in Financial Services. The position works closely with other members of the payroll team and liaises with multiple internal and external stakeholders.

**Duties and Responsibilities**
- Input, maintain and processe employee transactions and information related to moderately complex events, including hire, re-hire, terminations, retirements, re-assignments, employee leaves, disability and status changes or reclassifications.
- May perform manual calculations of pay and deductions as necessary to validate calcuations.
- Receives, reviews and processes staff action forms for assigned alpha groups.. Inputs information into SAP Payroll module and checks output and calculations for accuracy and reasonableness, liaise with time entry departments to confirm entitlements as required.
- Review and update employee pay increments for bargaining units as per collective agreements.
- Monitors tasks and reminders, makes required adjustments to employees’ quotas and entitlements including vacation, overtime, sick leave, statutory holidays, gratuity etc.as per collecitve agreement or employee class.
- Generate payroll calculations (evaluations and simulations), check for accuracy and reasonableness and make necessary corrections prior to final payruns.
- Clear payroll errors as necessary to ensure accuracy of pay run.
- Responsible for addressing overpayments and producing written overpayment letters to staff. Manage outstanding claims and work with employee, department and Supervisor on any issues.
- Manage leaves, including continuance of benefits, cost recovery for benefits and processing top up payments and adjustments as reuired.
- Strong knowledge of time entry processes. Address time entry errors and work with department time entry staff to correct errors before pay runs.
- Issue Record of Employments as required by employee events each pay period.
- Responds to external enquiries for earnings information.
- Maintains and reconciles records for employees on sick leave or disabillity, including MTD, LTD and WorksafeBC claims. Work with Case Mangers as required.
- Responds to enquiries and requests for information on earnings and other payroll related matters from external agencies, such as Service Canada, ICBC, WorksafeBC
- Assist in year end processes, clearing errors. May be required to explain T4 box data to staff.
- May be required to assist in basic user testing for system changes as and if needed.
- Other duties/responsibilities as assigned.

**Qualificaitons**

Education and Experience:

- Completion of Grade 12 or National Payroll Institute payroll related courses, plus considerable payroll processing experience in multi union high volume environment; or an equivalent combination of training and experience.
- Completion of Canadian Payroll Association Level I Certification, or PCP designation (or equivalent) would be a definite asset.

Knowledge, Skills and Abilities:

- Considerable knowledge of City personnel regulations and collective agreements applicable to wage and salary administration
- Considerable knowledge of City regulations and practices with respect to employee benefits and entitlements
- Ability to perform task within tight deadlines and ensure accuracy.
- Ability to maintain sustained attention to detail in preparing and recording payroll transactions
- Ability to make repetitive and arithm