Sales and Conference Administrator

2 weeks ago

London, Canada Campus Living Centres Full time

**Position Summary and Job Magnitude**

As a member of a Sales team, the Administrator will provide a key support function between the Sales Clients and the business operation. The Administrator is responsible to the Sales & Conference Manager for the execution of any sales contracts, accounts payable and acting as a general liaison between the Residence, the sales manager and the client. Other general administrative tasks will also be assigned.

**Essential Functions and Basic Duties**
- Assist in generating sales for the Residence to help meet and/or exceed forecasted revenue targets
- Attend tradeshows, networking opportunities and Open House events as needed
- Following-up on sales leads
- Maintaining and developing relationships with clients
- Identifying new opportunities for sales, marketing & advertising
- Attends conferences and meetings as requested
- Ensure details of sales contracts and agreements are accurate and complete
- Complete any required reports in a timely fashion
- Entering sales and booking information into the property’s Property Management System
- Assisting with customer enquiries
- Preparing written quotations and contracts
- Perform the administration functions of the Sales Office
- Performs other duties as assigned.

**Health & Safety**
- Works in compliance with the provisions of the OHSA, regulations and internal policies and procedures and reports any contraventions to their supervisor
- Uses or wears the equipment, protective devices or clothing that Campus Living Centres requires
- Knows, understands and implements safe work practices and procedures and employs established rules and procedures for handling materials, equipment and processes (eg. Reporting unlabelled containers, using proper lifting techniques, etc.)
- Reports any injuries, incidents and unusual conditions immediately to supervisor
- Attends all required health and safety training programs (e.g. WHMIS, orientation), and applies knowledge to daily operating procedures at Campus Living Centres.

**Performance Measurements**

Performance will be primarily measured on the following factors:

- Initiative
- Inter-Personal Skills
- Customer Service
- Reliability
- Skill & Knowledge
- Quality of Desired Results
- Adaptability & Flexibility
- Organizing & Planning
- Overall Performance
- Health & Safety Responsibilities

**Qualifications**

**Education**: Working towards recognized College Diploma

**Skills/Abilities**:

- Possess ability and desire to sell accommodations
- Strong organizational, communications, and customer service skills; verbal & written.

**Working Conditions**

Indoor/Outdoor: Indoor

Level of Interruption: High level of interruption

Stress Level: Moderate overall stress level

Travel Outside of Location: Minimal

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